Director of Finance and Operations

4 days ago

Jonesboro, Georgia, United States Charter Oak Recruitment Full time
Job Title: Director of Finance and Operations

About the Job:

The Director of Finance and Operations will play a critical role in the development, maintenance, direction, and oversight of all financial and accounting activities. This position requires excellent attention to detail, problem-solving skills, and excellent communication skills. The ability to exercise professional discretion and discernment, independent judgment, and business acumen is also critical. The Director of Finance and Operations will oversee all financial aspects of the organization, ensuring fiscal responsibility, transparency, and efficiency in our operations.

Key Responsibilities:
  • Develop accurate cost projections to inform budgeting and strategic planning decisions
  • Supervise all accounting functions, including accounts payable and receivable, payroll, month and year-end close functions, banking, and fiscal sponsorship
  • Direct the preparation of internal monthly financial statements and reports and provide supporting interpretation and analysis
  • Serve as primary liaison with our independent auditors
  • Serve as staff liaison to the Board Audit Committee and facilitate monthly committee meetings
  • Collaborate with the HHSP Board of Directors Executive Board to set organizational priorities and report to the board as requested
  • Approve invoices, monthly staff expense reports, and bi-weekly payroll; ensure timely filing and payment of payroll taxes in partnership with payroll provider
  • Work in partnership with accountants and bookkeepers to manage all aspects of accounting, billing, financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, tax compliance, revenue recognition, annual audit, and various special analyses that help senior leadership understand company financials
  • Manage budgeting processes throughout the year, including conducting financial forecasting, maintaining cash schedule, and monitoring the organization's cash flow position
  • Manage monthly financial processes, including payroll, financial monthly statements and closing, board reports, and invoicing
  • Supervise the documentation of all accounting systems and procedures for optimal performance, controls, and efficiency
  • Monitor and analyze financial performance against budget and provide regular reports and analysis to senior leadership and the Board of Directors
  • Lead the annual budget creation and management processes and conduct regular reviews of financial activity against the budget
  • Define, benchmark, document, maintain, and implement accounting policies and operational best practices
  • Develop and implement financial policies, procedures, and internal controls to ensure compliance with legal and regulatory requirements, as well as best practices in nonprofit financial management
  • Plan, coordinate, and manage the annual financial and single audit process, including preparation and review of analyses, process narratives, and other ad hoc requests
  • Partner with the strategic partnership and development staff to develop and maintain tools for managing grants and support grant budget preparation, tracking, and reporting
  • Write and manage contracts with consultants and service providers
Revenue Generation and Monitoring:
  • Collaborate with CEO/ED to diversify organizational income through individual and corporate giving, fee for service and consulting, partnerships, and other opportunities
  • Transition grant and program budget management to an automated or semi-automated system
  • Develop and support grant proposals and manage grants and reporting requirements
  • Manage individual giving campaigns and donor management platform
  • Support the implementation of the strategic plan, including responsibility for all financial-related metrics and development initiatives to ensure sound and accurate financial management practices permeate throughout the organization
  • Supervise processes to facilitate the creation of budgets for grant proposals and manage overall financial operations to ensure accuracy in financial reporting and compliance with funder requirements
  • Support on fundraising strategy where applicable
Senior Leadership:
  • Manage 1-2 direct reports on the finance team, including attend and lead weekly check-ins, monitor team workflows, prioritize and delegate tasks, recognize and address performance gaps and achievements, provide consistent and timely feedback, and support professional development
  • Attend the Leadership Team calls, helping to shape staff experiences at Hand, Heart, and Soul Project and stay up to date on organization-wide processes
  • Inform team of any organizational decisions/processes, make space for feedback, escalate feedback, and to ensure alignment with confirmed decisions
  • Perform managers' administrative duties, such as approving time cards, time off requests, and expense reports, on time
  • Build strong internal relationships to ensure that accounting functions support program delivery
  • Oversee the annual budgeting process, working closely with program directors and senior leadership to develop realistic and strategic budgets that align with organizational goals and priorities
  • Support the Executive Director and other leadership staff in strategic and annual planning
  • Support the implementation of the strategic plan, including responsibility for all financial-related metrics and development initiatives to ensure sound and accurate financial management practices permeate throughout the organization
  • Directly collaborate and manage staff and contractors, including the Database Manager, grant writers, accountants, and bookkeeper
  • Lead goal setting, tracking, and accountability for the team. Make high-level strategic decisions regarding the direction of the team's work in alignment with strategic plan goals
  • Advise Executive Team on major organizational decisions, and serves as a problem-solving partner to other managers on staff
Other Duties As Assigned:
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice
  • Each team member individually completes time cards and expense reports on time, attend weekly staff calls, supervisory meetings, team meetings, staff retreats, signature events, and other staff social spaces, and participate in providing feedback and implementation of annual processes
Qualifications:
  • At least five years of demonstrated experience in the following:
  • Degree in finance, business administration, or accounting is required with a minimum of 4 years of progressive professional finance experience
  • Financial management, preferably in the nonprofit sector, with an understanding of nonprofit accounting principles and practices
  • Successful track record of securing grants, donations, and corporate gifts
  • Experience in managing federal and government contracts, grants, systems, and portals preferred
  • Proficiency in financial software and systems, with experience using QuickBooks, DEXT, Network for Good, and Gusto preferred
  • Excellent analytical and problem-solving skills, with the ability to interpret financial data and provide actionable insights to support decision-making
  • Experience with funder and donor relations
  • Experience managing and mentoring staff to encourage organizational and individual growth
  • Computer skills required: accounting software such as QuickBooks Online, Jot Form, various purchase order systems, contract management systems; Microsoft Office suite; and Gusto payroll systems
Other Skills Required:
  • Proven work experience in accounting or a related field
  • Understanding of applicable laws and regulations
  • Understanding of financial data analysis and reporting
  • Knowledge of payroll, accounts payable, and accounts receivable functions
  • Ability to deliver quality work on tight deadlines, with strong organization and priority-setting skills

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