Senior Archives Specialist

2 weeks ago

Riverside, California, United States Vets Hired Full time
About the Job

Vets Hired is seeking a highly skilled Senior Archives Specialist to join our team. As a key member of our archives and records management team, you will be responsible for performing complex archives, electronic imaging, and records storage work, requiring the exercise of independent judgment.

Key Responsibilities
  • Assist in planning and scheduling records management projects and assignments.
  • Respond to technical user requests, problems, questions, and/or complaints relating to policies, procedures, and work product.
  • Coordinate, assign, and prioritize the work of archives and records staff to ensure efficient production and meeting deadlines.
  • Organize records in accordance with an established arrangement plan, including preparing brief descriptions of their nature and location.
  • Troubleshoot, recommend solutions, and provide technical assistance to supervision and management on day-to-day processing issues related to the recording, imaging, indexing, cross-indexing, storage, electronic conversion, and disposition of official records, vital records, and maps.
  • Facilitate access to records by accessioning incoming materials and assigning control numbers, preparing inventory lists, and data entering information regarding the description, content, and location of holdings into a database.
  • Perform independent quality checks on records center and daily scanning unit information to ensure that all record information is correct and records management standards and customer requirements are met.
  • Assist users in filling out forms, explaining fees, regulations, and procedures.
  • Apply standard holdings maintenance preservation techniques to records, such as cleaning and flattening, removing harmful fasteners, and storing materials in folders and containers that meet accepted specifications.
  • Perform advanced queries to databases and resolve difficult technical issues in imaging, conversion, accessioning, retrieving data entries, filing, and re-filing processes.
  • Review records for adherence to policy and standards, index, log, and record entry manually or by computer into records management systems.
  • Prepare work status reports and prepare chronological and production records and reports by department for customers and management.
  • Participate in, verify, and authenticate the records destruction process.
  • Receive and record payments.
Requirements
  • One year of experience as an Archives and Records Technician in Riverside County, or two years of experience working in an archives or record center, office, warehouse, or product delivery in two of the following areas: scanning, records storage, retrieval, and destruction to accepted standards, or the processing, preservation, inventory, or providing of reference maintenance service to records.
  • One of the areas must have been at the journey level.
  • Education Substitution: One of the two years of required experience may be substituted by completion of either 18 semester or 27 quarter units from an accredited college or university, or 350 hours of training from an accredited occupational program in computer sciences, photography, micrographics, business, or a closely related field.
  • Possession of a valid California Driver's License is required.
  • Must be able to pass a background investigation.
  • Ability to stand for long periods of time, bend, stoop, and lift 40 pounds.
Knowledge and Skills
  • Archives, records management, archival processing and preservation, procedures for storage, retrieval, and destruction of legal or official documents or records.
  • Correct English usage, grammar, spelling, vocabulary, punctuation, format, and style.
  • Office procedures, including preparing correspondence and reports, filing, and operating standard office equipment.
  • Use of computers, duplicating, scanning, and imaging.
  • Use of viewers, scanners, routine maintenance, adjustment, and basic technical repair of equipment used in assigned work unit.

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