Office Associate III

3 days ago

Indianapolis, Indiana, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled Office Associate III to join our team at the Commonwealth of Virginia. This advanced-level position requires a broad range of office and program support responsibilities, including applying program knowledge and office and administrative practices to perform specific office support activities.

Key Responsibilities
  • Types or transcribes correspondence, memos, minutes, reports, or originals from rough draft, clear copy, recordings, shorthand, or notes.
  • Composes routine correspondence and memos.
  • Proofreads written and numerical documents.
  • Sets appointments for interviews or meetings.
  • Records inventory, statistical, or fiscal data in various formats and compiles informational reports as needed.
  • Handles or contributes to reports and other documents of intermediate scope and impact.
  • Provides information to customers regarding programs, policies, and rules of the department.
  • Handles inquiries from others regarding services.
  • Performs research in automated and paper systems.
  • Sets up and organizes files.
  • Purges records.
  • Maintains filing systems.
  • Troubleshoots minor computer problems sufficient to resolve or submit service requests.
  • May provide guidance and training to other clerical staff and office volunteers.
  • Prepares purchase orders and other internal documents.
  • Processes items for payments and handles petty cash.
Requirements

To be successful in this role, you will need:

  • Considerable knowledge of office and administrative practices, policies, and procedures as related to assigned program and office support activities.
  • Knowledge of spelling, grammar, and punctuation.
  • Knowledge of office terminology, procedures, and equipment technology and office software programs.
  • Mathematics skills to calculate percentages, formulas, and averages to solve mathematical problems.
  • Some knowledge of elementary bookkeeping and accounting.
Preferred Qualifications

A high school diploma supplemented with related clerical or administrative experience in social services or a related field, or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.

We offer a competitive salary and a comprehensive benefits package. If you are a motivated and detail-oriented individual who is passionate about providing excellent customer service, we encourage you to apply for this exciting opportunity.

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