Administrative Support Specialist

1 week ago


New York, New York, United States E-Frontiers Full time
Job Title: Construction Administrative Assistant

Location: Westchester, NY

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team at E-Frontiers. As a key member of our construction office, you will be responsible for providing administrative support to our project personnel.

Company Overview:

E-Frontiers is a well-established Millwork Contractor specializing in delivering high-quality flooring solutions for commercial and residential projects across NYC. We take pride in our commitment to excellence and customer satisfaction.

Responsibilities:

The Construction Administration Assistant will perform various tasks, including creating lists and populating them, printing documents, assembling manuals, preparing data sheets, compiling document packages, and other activities as required.

Duties Include:

  • Filing – electronic and hard copy
  • Track change orders, RFI's and submittal packages
  • Assisting Accounts Payable / Receivable
  • Development and maintenance of technical lists such as phone/email lists, project related forms and others
  • Writing letters and emails, developing, and maintaining data sheets
  • Develop and maintain meeting and activity schedules for project personnel
  • Preparation of documents, manuals, and information packages
  • Prepare correspondence, presentations and/or reports
  • Scan and copy documents
  • Setting up meetings
  • Learning to set up and run video/phone conferences
  • Knowledge and skills relevant to a Construction office performing technical tasks and/or assisting with technical and general tasks
  • Computer proficiency including Word and Excel as a minimum
  • Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment

Salary:$45,000 - $60,000 per year

Qualifications:

  • High School degree, additional training is a plus, specifically in computer/software
  • Associate's degree or more is desirable in construction or construction engineering related fields
  • Minimum of 1+ years related experience preferred but considered a motivated beginner
  • Knowledge of accounting / invoicing is a plus
  • Effective computer skills
  • Communication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Company
  • Effective analytical and problem-solving skills
  • Proven ability to multi-task and work productively in a high-volume environment


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