Administrative Support Specialist
1 week ago
Location: Westchester, NY
We are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team at E-Frontiers. As a key member of our construction office, you will be responsible for providing administrative support to our project personnel.
Company Overview:
E-Frontiers is a well-established Millwork Contractor specializing in delivering high-quality flooring solutions for commercial and residential projects across NYC. We take pride in our commitment to excellence and customer satisfaction.
Responsibilities:
The Construction Administration Assistant will perform various tasks, including creating lists and populating them, printing documents, assembling manuals, preparing data sheets, compiling document packages, and other activities as required.
Duties Include:
- Filing – electronic and hard copy
- Track change orders, RFI's and submittal packages
- Assisting Accounts Payable / Receivable
- Development and maintenance of technical lists such as phone/email lists, project related forms and others
- Writing letters and emails, developing, and maintaining data sheets
- Develop and maintain meeting and activity schedules for project personnel
- Preparation of documents, manuals, and information packages
- Prepare correspondence, presentations and/or reports
- Scan and copy documents
- Setting up meetings
- Learning to set up and run video/phone conferences
- Knowledge and skills relevant to a Construction office performing technical tasks and/or assisting with technical and general tasks
- Computer proficiency including Word and Excel as a minimum
- Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment
Salary:$45,000 - $60,000 per year
Qualifications:
- High School degree, additional training is a plus, specifically in computer/software
- Associate's degree or more is desirable in construction or construction engineering related fields
- Minimum of 1+ years related experience preferred but considered a motivated beginner
- Knowledge of accounting / invoicing is a plus
- Effective computer skills
- Communication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Company
- Effective analytical and problem-solving skills
- Proven ability to multi-task and work productively in a high-volume environment
-
New York, New York, United States Phaxis - Support Services Full timeJob OverviewWe are seeking an experienced Administrative Support Specialist to join our team in the Bronx and Brooklyn offices.
-
Administrative Support Specialist
3 days ago
New York, New York, United States Quanta US Full timeJob Summary: We are seeking an Administrative Support Specialist to join our team at Quanta US. As an Administrative Support Specialist, you will provide support to the accounting team with various administrative tasks, including data entry, mailroom duties, and filing.Responsibilities:Provide support to the accounting team with various administrative...
-
Administrative Support Specialist
3 days ago
New York, New York, United States Columbia University Full timeColumbia University is seeking a highly skilled Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will provide comprehensive administrative support to the core administrative team for the Department of Medicine, ensuring smooth operations and facilitating the effective functioning of senior leadership within...
-
Administrative Support Specialist
1 week ago
New York, New York, United States Fresenius Medical Care North America Full timeJob Overview:Fresenius Medical Care North America is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.About the Role:We are looking for a highly organized and detail-oriented individual with excellent...
-
Administrative Support Specialist
1 week ago
New York, New York, United States E-Frontiers Full timeJob Title: Administrative Support Specialist Located in Westchester, NY, our client is a well-established Millwork Contractor seeking an experienced Administrative Support Specialist to join their team.We take pride in delivering high-quality flooring solutions for commercial and residential projects across NYC. An ideal candidate will have prior experience...
-
Administrative Support Specialist
9 hours ago
New York, New York, United States Cogent Infotech Corporation Full timeAbout the OpportunityCogent Infotech Corporation is seeking a highly skilled Administrative Support Specialist to join our team.This is a contract role, and we require someone who can commit to working 03 months, Monday to Friday. The successful candidate will have excellent communication and organizational skills, with the ability to work collaboratively in...
-
Administrative Support Specialist
3 days ago
New York, New York, United States Clinton Housing Development Company Full timeJob OverviewWe are seeking an experienced Administrative Support Specialist to join our team at Clinton Housing Development Company (CHDC). The successful candidate will provide high-level administrative support to the Director of Operations and Director of Programs and Planning.
-
Administrative Support Specialist
9 hours ago
New York, New York, United States Custom Staffing Full timeJob OverviewWe are seeking a highly skilled Administrative Support Specialist to join our team at Custom Staffing. As a key member of our administrative staff, you will be responsible for providing exceptional support to our clients in the legal industry.
-
Administrative Support Specialist
3 days ago
New York, New York, United States Guerrero & Rosengarten Full timeJob DescriptionWe are seeking a skilled Administrative Support Specialist to join our dynamic team at Guerrero & Rosengarten, a reputable law office in Manhattan. This is an exciting opportunity for recent graduates or individuals looking to launch their career in administration.As an Administrative Support Specialist, you will be responsible for performing...
-
Administrative Support Specialist
4 weeks ago
New York, New York, United States Michael Page Full timeWe are seeking an experienced Administrative Support Specialist to join our team at Michael Page.Job SummaryThis is a dynamic and challenging role that requires a highly organized and proactive individual to provide daily support to our clients.The successful candidate will have excellent communication and interpersonal skills, with the ability to...
-
Administrative Support Specialist
1 week ago
New York, New York, United States Mount Sinai Health System Full timeAbout the RoleWe are seeking an exceptional Administrative Support Specialist to join our team at the Mount Sinai Health System. In this role, you will be responsible for providing administrative support to our Cardiovascular Research Institute. The successful candidate will have excellent communication skills, a strong attention to detail, and the ability...
-
Administrative Support Specialist
3 weeks ago
New York, New York, United States LHH Recruitment Solutions Full timeJob Title: Administrative SpecialistJob Summary:Our client, a Financial Investment firm, is seeking an Administrative Specialist to support their teams in New York City and Stamford, CT offices.Key Responsibilities:Resolve administrative and operational complications on a daily basisSchedule and coordinate meetings efficientlyManage the front desk, act as...
-
Administrative Support Specialist
3 weeks ago
New York, New York, United States US Tech Solutions, Inc. Full time**Job Title:** Administrative Support Specialist**Estimated Salary:** $45,000 - $60,000 per yearWe are seeking an organized and detail-oriented Administrative Support Specialist to provide administrative support to our nutritionists by developing and scheduling monthly program reviews. This role will perform duties related to sponsor trainings and workshops,...
-
Administrative Support Specialist
3 weeks ago
New York, New York, United States North Bridge Staffing Group Full timeJob Title: Administrative Support SpecialistLocation: New York, NYOverview:North Bridge Staffing Group is seeking a highly organized and detail-oriented Administrative Support Specialist to support portfolio managers and manage all Corporate Access activities. This role involves coordinating travel logistics, facilitating broker communications, and ensuring...
-
Administrative Support Specialist
4 days ago
New York, New York, United States Private Equity Full timeJob OverviewThe role of Administrative Support Specialist is to provide high-level administrative support to the Managing Director and team members. This position requires excellent organizational, communication, and problem-solving skills.Key ResponsibilitiesCoordinate logistics for domestic and international travel, including preparing detailed itineraries...
-
Administrative Support Specialist
2 days ago
New York, New York, United States Integrity Wealth Strategies Full timeAre you a highly organized and detail-oriented individual looking for a challenging and rewarding role? We are seeking a Part-time Administrative Support Specialist to join our team at Integrity Wealth Strategies, LLC. This role will be responsible for providing administrative support to our financial advisors and other team members, as well as maintaining...
-
Administrative Support Specialist
4 weeks ago
New York, New York, United States Career Group Full timeWe are seeking an Administrative Support Specialist to join our team in a beautiful, high-end office in Midtown East, NYC.This is an exciting opportunity for a proactive and trustworthy individual who enjoys facilities management and supporting day-to-day operations.As an Administrative Support Specialist, you will assist with various tasks, including...
-
Administrative Support Specialist
3 weeks ago
New York, New York, United States SourcePro Search, LLC Full timeAt SourcePro Search, LLC, we are seeking an experienced Administrative Support Specialist to join our team. This role is a fantastic opportunity for a detail-oriented and organized individual to provide exceptional support to our principals and teams.The estimated salary for this position is around $55,000 - $65,000 per year, depending on location and...
-
Administrative Support Specialist
4 weeks ago
New York, New York, United States NYC Health Hospitals Full timeWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at NYC Health + Hospitals. This is an excellent opportunity to make a meaningful difference in the lives of patients and families we serve.As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our...
-
Administrative Support Specialist
2 days ago
New York, New York, United States CAPITAL PREP HARBOR SCHOOL INC Full timeCapital Prep Harbor School Inc.We are seeking an experienced and organized individual to join our team as an Administrative Support Specialist. This role will be responsible for providing exceptional support to our staff, students, and families.