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Incentive Trip Manager

2 months ago

McKinney, Texas, United States Globe Life Full time

At Globe Life, we prioritize empowering our workforce with the necessary support and opportunities for success at every career stage. Our vibrant and dynamic community offers significant prospects for professional growth, enhanced earning potential, and a stable work environment.

We take pride in cultivating a nurturing and innovative culture that enables us to collectively evolve and tackle challenges in a connected, collaborative, and mutually respectful atmosphere that inspires us to help Make Tomorrow Better.

Position Overview:

Are you the next Corporate Events Coordinator? Globe Life is seeking a skilled Corporate Events Coordinator to join our team.

In this position, you will oversee and execute incentive trips, corporate meetings, and training academies. Outstanding interpersonal skills and adaptability in a dynamic environment are essential for success. The corporate events coordinator must be prepared to travel frequently to assist senior management in executing large-scale events both domestically and internationally. This role will also involve the sourcing, planning, and execution of small to mid-sized events from inception to completion, acting as the primary event owner for specific meetings without reliance on senior staff.

This is a hybrid role based in McKinney, TX (remote work on designated days).

Key Responsibilities:

  • Develop project timelines and establish a workflow schedule with suppliers to ensure timely and accurate handling of all program details.
  • Utilize event management software to oversee the program from contract initiation to final billing.
  • Manage and negotiate additional hotel requirements, destination management services, air travel, and all third-party contracts.
  • Monitor attrition dates, cancellation policies, and ensure that contracted services are fulfilled.
  • Facilitate communication between Marketing and meeting owners regarding registration and application requirements for assigned programs.
  • Coordinate and participate in site inspections as necessary.
  • Compile all program details and create a comprehensive itinerary that outlines all specifics and requirements.
  • Conduct program debriefs with meeting owners as needed.
  • Collaborate with accounting to finalize billing and review invoices prior to reconciliation.
  • Maintain accurate records, system entries, and complete file management for all meeting folders.
  • Assess program impact and reevaluate objectives and outcomes to plan for continuous improvement.
  • Work with designated teams to communicate registration and travel needs, status updates, and maintain ongoing communication throughout the program.
  • Assist with events of varying complexity, including those requiring high confidentiality and international scope.
  • Oversee the overall program budget, review and audit all related billing for accuracy, and report expenses to senior management.
  • Maintain proactive and positive communication with clients to ensure understanding of expectations and satisfaction.
  • Collaborate with third-party suppliers to arrange their services.
  • Build strong relationships with multiple contacts within the company and supplier organizations.
  • Ensure accurate meeting forecasting.
  • Oversee onsite execution and ownership of meetings.

Qualifications:

  • Bachelor's Degree or equivalent experience.
  • Certification in Meeting Planning (CMP) is a plus.
  • Prior experience in event planning is advantageous.
  • Experience in onsite meeting execution.
  • Familiarity with the RFP process.
  • Skills in contract negotiation.
  • Knowledge of transportation management.
  • Experience with event registration.
  • Proficiency in event management software.
  • Experience in menu planning and budgeting.
  • Detail-oriented with strong analytical skills.
  • Intermediate proficiency in Microsoft Word and Excel.
  • Ability to travel as required.
  • Strong project management skills.
  • Self-starter with the ability to multitask and meet deadlines.

Commitment to Employees:

  • Reliable and predictable attendance.
  • Ability to work full-time or part-time as per position requirements.

Support and Benefits:

At Globe Life, we believe in fostering an environment that values your contributions and invests in your growth. Our benefits package is designed to ensure that you thrive:

  • Competitive compensation reflecting your expertise.
  • Comprehensive health, dental, and vision insurance plans.
  • Robust life insurance benefits and retirement plans, including company-matched 401k.
  • Wellness club reimbursements and gym discounts.
  • Paid holidays and time off for a healthy work-life balance.
  • Parental leave to support family growth.
  • Development training programs to enhance skills and career progression.

Opportunity awaits at Globe Life, where your unique talents and perspectives are celebrated and harnessed to their fullest potential.