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Project Management Assistant

2 months ago

Chesterfield, Missouri, United States VeregyLLC Full time
Job Overview

Veregy LLC stands at the forefront of the engineering and energy services sector, comprising eight companies dedicated to delivering energy-efficient solutions and smart building technologies. Recognized as one of Arizona's premier employers, we prioritize innovation and exceptional service to generate lasting value for our clients.

Position Summary

We are in search of a Part-Time Project Coordinator who will play a vital role in assisting our Project Managers and Senior Project Managers with various administrative and operational tasks. This position is essential for ensuring the smooth execution of projects from inception to completion.

Key Responsibilities

  • Attend project turnover meetings, preparing necessary documentation and distributing minutes.
  • Facilitate the transition of project files from preconstruction to implementation and subsequently to the Warranty team.
  • Input all project-related information into Viewpoint (by Vista), including budgets, contract amounts, and schedules.
  • Request and track Performance & Payment Bonds, Certificates of Insurance, and Preliminary Notices as needed.
  • Assist in the development of the project Schedule of Values and ensure accurate entry into Viewpoint or client billing formats.
  • Support the preparation of monthly billings and lien waivers, as required, while projecting future project billings.
  • Update monthly billing data in Viewpoint and maintain the Bond Log on a monthly basis.
  • Coordinate with the accounting department on accounts receivable and payment tracking.
  • Draft Subcontract Agreements and Purchase Agreements for subcontractor and vendor execution.
  • Manage change order information in Viewpoint and prepare formal change order documents for subcontractors and vendors.
  • Respond to Preliminary Notices from subcontractors and vendors.
  • Track compliance items related to Davis Bacon and Buy American, where applicable.
  • Assist in the preparation and tracking of submittals, maintaining a comprehensive log.
  • Send necessary tax exemption and financial documents to general contractors.
  • Prepare project-specific badges and coordinate updates with the Superintendent.
  • Compile O&M Manuals and various close-out documents upon project completion.
  • Update Work in Progress Reports (WIPS) on a monthly basis.
  • Perform additional duties as assigned.

Required Knowledge, Skills, and Abilities

  • Understanding of file and records management principles along with basic bookkeeping and accounting knowledge.
  • Experience managing multiple projects with overlapping deadlines and deliverables.
  • Ability to establish and maintain effective working relationships with colleagues, vendors, and clients.
  • Proficiency in using the MS Office suite.

Educational and Experience Requirements

  • High School diploma or equivalent.
  • A minimum of two years of experience in project assistance, project coordination, or administrative support within the construction or HVAC industries.

Benefits Offered

  • Competitive salary and compensation package.
  • Paid holidays, sick leave, and time off.
  • Comprehensive medical, dental, and vision insurance plans.
  • 401k retirement plan with employer matching contributions.
  • Employer-sponsored life insurance and AD&D coverage.
  • Short and long-term disability insurance paid by the employer.
  • Opportunities for continued education and trade certification sponsorship.
  • Company-branded vehicles provided for specific positions.

Work Environment

  • This role primarily involves working in an office setting.

Physical Requirements

  • This position requires prolonged periods of sitting at a computer, with opportunities to move around the office as needed. Occasional use of office equipment such as phones and copiers may be required, along with participation in teleconferences. The ability to lift up to 50 lbs. may be necessary.

Additional Information

This job description is intended to provide a general overview of the position and is not exhaustive of all duties and responsibilities. Responsibilities may evolve over time with or without notice.

Veregy LLC is committed to fostering a diverse workforce and creating an inclusive environment where all individuals can thrive. We uphold equal employment opportunities based on qualifications and capabilities, free from discrimination of any kind.