Administrative Operations Specialist

3 weeks ago


Denver, Colorado, United States Vaco Full time
Job Description

Vaco Denver seeks an experienced Administrative Coordinator to join our valued client in Downtown, Denver. This role offers an excellent opportunity to be part of a fast-growing and vibrant company. The ideal candidate will be proactive, collaborative, and highly responsive.

Responsibilities:
  • Provide administrative support across multiple departments, including preparing presentations, assembling documentation, handling mailings, and ensuring day-to-day operations run smoothly.
  • Assist with the preparation, tracking, and management of Master Service Agreements (MSAs).
  • Support insurance-related tasks, such as maintaining records, liaising with brokers, and assisting with claims processing when needed.
  • Organize and maintain both electronic and physical filing systems to ensure accuracy and accessibility to important documents.
  • Coordinate non-executive trainings and travel arrangements.
  • Perform data entry and manage information to ensure timely, accurate records.
  • Provide backup assistance for colleagues.
  • Help plan and organize internal company events and meetings.
  • Take part in special projects, providing support, coordination, and follow-through as needed.
  • Handle various administrative tasks and assist with ad-hoc duties as requested.
Requirements:
  • A minimum of 5 years of experience in an office administration role or similar capacity.
  • A high school diploma or equivalent is required.
  • Ability to work independently and with minimal supervision.
  • Experience in event coordination and facilities management is preferred.
Compensation:

The estimated salary range for this role is between $60,000 - $80,000 per year, depending on the individual's skill sets, experience, and training.



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