Law Firm Executive Assistant

1 month ago

New York, New York, United States Cammisa Markel PLLC Full time

Job Title: Law Firm Executive Assistant

About Us: Cammisa Markel PLLC is a boutique immigration law firm in the heart of New York City.

Job Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to our Principal.

Responsibilities:

  • Provide administrative support to the Principal, including managing calendars, inboxes, scheduling appointments, and coordinating meetings.
  • Act as a liaison between the Principal and internal/external stakeholders, maintaining professional communication and confidentiality.
  • Prepare and edit correspondence, reports, and presentations with a keen eye for detail and accuracy.
  • Manage travel arrangements and accommodations, ensuring efficiency and cost-effectiveness.
  • Oversee the maintenance of office supplies and equipment, anticipating needs and proactively addressing any issues.
  • Assist with client intake processes and maintain client records using the Clio case management system.
  • Support the firm's marketing efforts by coordinating events, managing social media accounts, and assisting with content creation.
  • Develop and execute social media strategies to increase the firm's online presence and engagement.
  • Analyze social media metrics and provide reports on the effectiveness of campaigns.
  • Collaborate with other team members to streamline workflows and improve operational efficiency.
  • Manage office facilities and vendor relationships, ensuring a clean, safe, and productive work environment.
  • Handle accounts payable and receivable, expense reporting, and other financial administrative tasks.
  • Implement and maintain office policies and procedures to optimize efficiency and compliance.
  • Greet clients and provide hospitality, ensuring a welcoming and professional atmosphere in the office.
  • Manage the Principal's email inbox and respond to emails as needed on the Principal's behalf, maintaining professionalism and attention to detail.
  • Answer phones, screen, and direct calls, and take messages as necessary.

Qualifications:

  • Bachelor's degree preferred.
  • Minimum 3 years of experience as an Executive Assistant, preferably in a legal or professional services environment.
  • Proficiency in using the Clio case management system is required.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong interpersonal skills and the ability to communicate effectively with individuals at all levels.
  • Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Proactive problem-solving skills and the ability to anticipate needs and take initiative.
  • Experience with growing a small to medium-sized law firm is highly desirable.
  • Ability to maintain a high level of discretion and confidentiality.
  • Experience with social media management and digital marketing strategies.
  • Familiarity with social media analytics tools and ability to interpret data.

Compensation: $60,000 - $70,000 per year

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