Executive Support Specialist with Financial Expertise

4 days ago


New Castle, Delaware, United States Port to Port International Full time
About the Role
Port to Port International is seeking a highly skilled and proactive Bilingual Executive Assistant & Bookkeeper to directly support the CEO while ensuring seamless financial and administrative operations. This pivotal role combines executive-level support with bookkeeping expertise, offering the unique opportunity to impact both strategic decision-making and operational efficiency.

Key Responsibilities:
  • Manage calendars, schedule meetings, and act as the primary liaison between executives, internal teams, and external stakeholders.
  • Organize travel arrangements & itineraries: Book flights, hotels, and transportation, and provide detailed schedules.
  • Draft, edit, and proofread emails, reports, presentations, and correspondence.
  • Streamline operations: Organize meetings, prepare agendas, take minutes, and ensure follow-ups on action items.

Requirements:
  • Associate's or Bachelor's degrees in Business Administration, Accounting, or a related field.
  • 3+ years in an Executive Assistant and/or Bookkeeper role, preferably in a fast-paced environment of shipping and logistics.
  • Bilingual proficiency: Fluency in English and Spanish is essential.
  • Proficient in accounting software (e.g., QuickBooks, SAP Business One) and the Microsoft Office Suite (Word, Excel, Outlook).
  • Exceptional organizational, time-management, and problem-solving abilities with an eye for detail.

What We Offer:
  • Competitive compensation package.
  • Opportunity to expand your expertise by wearing multiple hats in an influential position.
  • Collaborative environment that values innovation, excellence, and mutual support.


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