Billing Specialist

NABCO Entrances, Inc. is seeking a highly skilled Billing Specialist to join our team. As a key member of our finance department, you will be responsible for ensuring timely and accurate customer invoicing.

• Customer Communication: Proactively work with customers and distributors to obtain necessary documentation to support the processing of invoices.
• Collaboration and Coordination: Work closely with project managers, sales personnel, credit & collection personnel, National Accounts personnel, and branch personnel to effectively gather, analyze, and process documents for the processing of invoices.
• Invoice Processing: Accurately and timely process deposit invoices, progress invoices, and final billing invoices.
• Billing System Management: Set up, submit, and monitor customer billing and payment management systems/portals to effectively submit, monitor, and process billing related documents for support of the timely receipt of payments.
• Construction Pay Applications: Coordinate and submit construction pay applications.
• Certificate of Insurance: Coordinate the completion and submission of all certificate of insurance's for customers.
• Contract Analysis: Capable of reading, interpreting, and understanding contracts to determine the necessary and relevant information required for accurate billing.
• Warranty Form Letters: Produce accurate warranty form letters for National Account customers, based on billing and contract information.
• Sales/Use Tax Calculation: Accurately calculate sales/use tax based on job information and customer taxability status.
• Financial System Maintenance: Update and maintain related financial systems, spreadsheets, and bank status.
• Lien and Lien Notice Management: Coordinate, track, and file liens and lien notices in coordination with credit and collections.
• Reporting and Special Projects: Complete regular reports and statements, and complete special projects as assigned.
• Petty Cash Reconciliation: Monitor and reconcile petty cash.

• Education: Associate degree in accounting required and bachelor's degree desired.
• Experience: Minimum of two years of related accounting experience.
• Licenses and Certifications: Licensed notary public a plus.
• Industry Experience: Experience in construction or related industry preferred.

This position requires long periods of sitting and working at a computer, with rare exposure to the factory. Sedentary work is performed in an office with little to no exposure to extreme weather or hazardous conditions. Typical office equipment such as a computer, laptop, and phone are used. May be noisy due to proximity to factory. This position may require rare exposure to the factory, which includes extreme weather conditions; noisy, dusty, and dirty environments; and motorized equipment that pose potential safety hazards. Reaching above shoulder height and below the waist, as well as lifting up to 30 lbs. is occasionally required. Proper safety procedures, lifting techniques, and personal protective equipment guidelines are always to be followed. This position may require extended hours and overtime depending on business needs.