Project Management Team Lead

1 week ago

Pasadena, California, United States California Institute of Technology Full time
Job Summary

As a key member of the Facilities Planning, Design and Construction Department at the California Institute of Technology, the Team Lead will report to the Executive Director of Planning, Design & Construction. The primary responsibility of this role is to manage a project management team responsible for overseeing capital improvement projects, annual laboratory renovations, and office renewal projects within the Caltech complex.

Key Responsibilities
  • Manage client engagement and communication strategies for a specified set of divisions and departments on campus.
  • Lead a team to deliver projects on budget, on schedule, and in alignment with client and Institute leadership's goals.
  • Train, team build, and mentor project management staff.
  • Resolve conflicts and communicate complex information clearly and concisely.
  • Manage project workflows, prepare budgets, schedules, and status reports.
  • Negotiate complex design and construction contracts.
  • Provide design and construction administration support.
  • Establish budget estimates and ensure projects are delivered within budget constraints.
  • Develop complete project schedules and ensure that projects are delivered as communicated.
  • Review and approve the design and construction for adherence to Caltech design standards, project specifications, and local and government standards and requirements.
  • Prepare progress and financial reports for all on-going projects.
  • Advise customers on complex project plans and manage customer expectations.
  • Identify and correct quality issues and program budgets during the different stages of the project.
  • Ensure maintenance of complete and accurate files suitable for audit purposes on all projects.
  • Provide construction support, coordination with contractors, facilities management personnel, and customers.
Requirements
  • BA/BS degree, preferably in engineering, construction management, architecture, or other related discipline.
  • Minimum eight years' work experience in project management or construction management of new building and/or renovation projects.
  • Must have a LEED AP or LEED GA certification or the ability to obtain one within 12 months of employment.
  • Must have Project Management Professional certification, Certified Construction Management certification, MBA, or related training and experience.
  • Complete OSHA 10-hour Construction Training within six months of employment and refresher training every four years.
  • Must have strong conflict resolutions skills.
  • Must have experience in mentorship and team building.
  • Strong oral and written communication skills are required, as is the ability to effectively communicate with all levels of management and other professionals on complex and sensitive issues.
  • Proficient in the use of MS Outlook, Word, Excel, and Project.
  • Must be able to lift and carry 25 lbs., travel half a mile independently, climb ladders and stairs, and enter and exit excavations for the purpose of observing and planning work.
  • Recent construction or construction management experience.
  • Institutional and Higher Education project experience.
  • Educational and research laboratory project experience.
  • Large and small project experience.
Preferred Qualifications
  • Ground up construction experience.
  • State of California licensed professional.
  • Project management systems expertise.

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