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Office Manager

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide critical support to our senior management team, ensuring seamless day-to-day operations and contributing to the overall success of our organization.

**Key Responsibilities:**

  • Provide administrative support to senior management, including expense claims, calendar management, and other tasks as required.
  • Coordinate and schedule meetings, appointments, and travel arrangements, including flights, accommodation, and transport bookings.
  • Manage and maintain inventory of office equipment and supplies.
  • Ensure a clean, organized, and productive office environment.
  • Manage office space and coordinate meetings and events.
  • Coordinate with HR on recruitment interviews and arrangements.
  • Manage meeting room usage and book events spaces.
  • Coordinate team events, such as workshops, training, and social gatherings.
  • Coordinate conference calls across multiple regions.
  • Request and manage office security passes for employees.
  • Coordinate office space moves and expansions.
  • Act as Fire Warden and coordinate fire drills.

**Requirements:**

  • High school diploma or equivalent required.
  • Minimum 2 years of administrative experience.
  • Excellent organizational and communication skills.
  • Ability to work in a fast-paced environment.
  • Proficiency in Microsoft Office and other productivity software.