Freight Coordinator
6 days ago
At Virginia Transportation Corp, we're committed to building a team of passionate professionals who share our vision of becoming the best in the industry. As a leading auto hauling company, we're seeking an experienced Transportation - Freight Coordinator to support our brokerage and business development operations.
The ideal candidate will have prior dispatch/brokerage experience with at least 3-5 years of relevant experience. They will be responsible for coordinating freight shipments, communicating with clients and carriers, and ensuring the timely delivery of goods while adhering to established policies and procedures.
Key Responsibilities:- New Carrier Review/Setup
- Distribute application links to prospective carriers.
- Review initial applications to assess compliance with VTC requirements.
- Send brokerage agreements along with a list of any additional items needed.
- Create and maintain an active carrier profile in EveryFleet.
- Operational/Dispatch
- Collaborate with regional dispatchers to develop the most efficient loads for carrier and VTC needs.
- Assist in dispatching a group of Independent Contractors to optimize logistics operations.
- Assigns and dispatches loads to carriers effectively.
- Monitors loads to ensure the correct dates/times are updated if EveryFleet was not used properly.
- Facilitate freight as needed for VTC and Brokerage.
- Build and maintain professional relationships with clients through effective collaboration.
- Input client data into our system accurately and efficiently.
- Educating Carriers
- Distribute information on utilizing EveryFleet for load management for VTC.
- Educate carriers on procedures by providing step-by-step guidance as needed. Communicate any updates or changes to the product handling procedures, as necessary.
- Damage related items
- Reviews for any new damage entered by Carriers in EveryFleet.
- Creates incident in IMS for Quality.
- Review and verify new dealer notifications related to carrier damages.
- Follow up with carriers to gather information on damage causes, request additional photos, and obtain any other necessary items.
- Office Assistant items
- Answer and direct phone calls to the appropriate staff members.
- Perform regular data entry into company systems.
- Facilitate communication between business development, operations, and other departments to manage daily workflow.
- Serve as a point of contact for business development staff and external clients/stakeholders.
- Prepare, organize, and file documents for customers.
- Draft and send emails to teams and departments on behalf of department staff.
- Identify opportunities to improve administrative processes.
The Transportation - Freight Coordinator will play a crucial role in driving operational excellence and maintaining seamless logistics processes. If you're a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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