Accounting Associate

3 weeks ago


Medford, Massachusetts, United States Hire Ventures, Inc. Full time
Job Description

We are seeking a highly detail-oriented individual to fill the role of Billing Coordinator at Hire Ventures, Inc. As a key member of our Accounting Department, you will play a crucial part in the overall billing process, ensuring accurate and timely invoicing and collections.

Duties and Responsibilities
  • Prepare itemized statements and invoices, accurately recording amounts due for services rendered.
  • Collaborate closely with Purchasing, Service, and Sales departments to ensure timely billing of service work orders.
  • Reconcile completed work orders in Salesforce to generate customer invoices, using source information like quotes, emails, technician notes, and vendor invoices.
  • Resolve discrepancies in billing records, partnering with team members across the organization as needed.
  • Collect on past due accounts and maintain communication with customers to relay or obtain account information.
  • Provide high-level customer support, answering inquiries regarding account and billing details.
  • Enter customer invoices into specific customer portals as required.
  • Handle incoming phone calls and direct them to the appropriate team member.
Qualifications
  • High school diploma or GED, or one to three months related experience and/or training, or an equivalent combination of education and experience.
  • Proficiency with Microsoft Office Suite; familiarity with Salesforce is a plus.
  • Excellent attention to detail.
  • Ability to work in a fast-paced environment and multitask effectively.
  • Strong customer service and communication skills.
Salary Information

The estimated annual salary for this position is around $45,000-$55,000 based on industry standards and location.


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