Administrative Assistant

4 weeks ago


Barberton, Ohio, United States EMCOR Group Full time

**Job Summary**

We are seeking an experienced Administrative Assistant to join our Inspection Department. As an Administrative Assistant, you will provide administrative support to our team, including general clerical, purchasing, inventory, and accounting responsibilities, as well as project-based work.

**Key Responsibilities**

  • Schedule, assign, and track progress for training courses for Inspector Trainees
  • Schedule, assign, and track online exams for Inspectors and Inspector Trainees
  • Make hotel and travel arrangements for classes, training, and meetings for Inspectors and Inspector Trainees
  • Submit inspector information for required licensing in all required cities, counties, and states
  • Submit information for Inspector NICET certification
  • Track Continuing Education Credits for Inspector NICET certifications
  • Backup for Norton Inspection Administrative Assistant for customer and inspector calls
  • Email reports to Inspectors and customers as required
  • Pull completed tickets and sort for billing
  • File reports compliance engine and other portals
  • File backflows to AHJs
  • Price out work tickets, note ticket closing remarks, and close
  • Email/mail invoices to customers
  • Bill quarterly, monthly, and annual billing on accounts
  • Create new and re-assign tickets
  • Closed tickets non-billable for various reasons
  • Set up new clients and sites and enter new tickets per MJS or customer call-ins
  • Update customer accounts per customer request
  • Update customer frequencies into CRM
  • Create POs
  • Email reports to local Fire Inspectors
  • Distribute customer POs when received
  • Attend all necessary meetings

**Requirements**

  • High School Diploma or GED required
  • 3+ years of administrative experience required
  • Construction industry experience a plus

**What We Offer**

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.



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