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3 weeks ago
S.A. Comunale has been a leading provider of mechanical, fire protection, and HVAC services for nearly a century. Our company offers significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
Job Title: Administrative Assistant - InspectionWe are seeking an experienced Administrative Assistant to provide support to our Inspection department. The successful candidate will be responsible for general clerical, purchasing, inventory, and accounting tasks, as well as project-based work.
Key Responsibilities:- Schedule and track training courses for Inspector Trainees
- Assign and track online exams for Inspectors and Inspector Trainees
- Make travel arrangements for classes, training, and meetings
- Submit inspector information for required licensing
- Track Continuing Education Credits for Inspector NICET certifications
- Provide backup support for customer and inspector calls
- Email reports to Inspectors and customers
- Pull and sort completed tickets for billing
- File reports in compliance engines and other portals
- Price out work tickets and close
- Email and mail invoices to customers
- Bill quarterly, monthly, and annually
- Create new and reassign tickets
- Close non-billable tickets
- Set up new clients and sites
- Update customer accounts
- Update customer frequencies in CRM
- Create POs
- Email reports to local Fire Inspectors
- Distribute customer POs
- Attend necessary meetings
- High School Diploma or GED required
- 3+ years of administrative experience required
- Construction industry experience a plus
We offer a competitive salary and comprehensive benefits package to our employees. We are an equal opportunity employer and welcome applications from qualified candidates.
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