Financial Reporting Specialist

3 weeks ago

Sandy Springs, United States Envision Construction Full time
Job Description

At Envision Construction, we're a leading construction company that's disrupting the industry by delivering superior products and exceeding customer expectations. We're committed to providing industry-leading savings, guidance, and expertise while ensuring on-time and on-budget delivery at scale.

We're looking for a Project A/P and A/R Specialist to join our Accounting team in our Atlanta office. This role is responsible for ensuring accurate financial reporting within our ERP, investigating discrepancies between the ERP and project management software, and following up with appropriate parties for resolution.

The successful candidate will play a crucial role in the Accounts Receivable and Accounts Payable processes for project invoices, assist Project Managers with various financial inquiries, and maintain financial integrity and accuracy for both project and company financial health.

Key Responsibilities:

  • Ensure prompt and accurate entry of subcontractor invoices to meet payment obligations as per contract/invoice terms
  • Monitor GC Pay for necessary subcontractor invoice approvals, send invoices to ERP link, and then push invoices to Intacct
  • Conduct a final review of subcontractor requisitions for necessary lien waivers, joint check paperwork, and accuracy of financial information on the invoice before processing for payment
  • Continuously monitor the project's financial status and ensure that subcontractor payments comply with established guidelines, safeguarding the project's and company's financial stability
  • Batch subcontractor payments for check runs and update cash flow report
  • Ensure accurate reporting of project accounts payable on financial statements and other reports (e.g., aging/due dates, trade payable, retainage payable)
  • Research payments not received by subcontractors and coordinate reissue of payment when necessary
  • Set up and maintain invoice approval workflows with appropriate reviewers in GC Pay for subcontractor invoices and Intacct for miscellaneous job expenses
  • Ensure compliance of nonresident subcontractor withholding requirements per state laws, where applicable
  • Facilitate the setup of new subcontractors with Sage Intacct and GC Pay and act as point of contact for project teams for how a payment was processed through Intacct (e.g., check, ACH, virtual card)
  • Engage with sub-contractors to ensure timely submittal of vendor billings and conduct billing reviews to ensure compliance with contractual requirements
  • After Project Manager submits owner bill, review gross and net due, retainage to date, and total completed and stored to date to ensure accurate roll prior to entering invoice in ERP
  • Prepare lien waivers to accompany the owner invoice and obtain signatures from appropriate leadership
  • Stay informed about the project AR status, especially for past due AR, and update the Work in Progress (WIP) with expected payment information
  • Ensure accurate reporting of project accounts receivable on financial statements and other reports (e.g., aging/due dates, net receivable, retainage receivable)

Requirements:

  • Bachelor's degree in Accounting or Finance preferred or equivalent experience
  • A minimum of 2-4 years of Construction AP/AR experience required
  • Strong hands-on experience with Spreadsheets, Project Management, ERP Software (Intacct preferred), and GC Pay (or similar subcontractor payment system)
  • Fanatical about the details; always working towards reconciliation
  • Knowledge of accounting operations and procedures
  • Strong analytical and problem-solving abilities
  • Excellent organizational skills with the capacity to manage multiple tasks efficiently
  • Confident and challenge-oriented with a focus on delivering results

Benefits:

  • Comprehensive Health Coverage: Medical, dental, and vision insurance fully covered for employees and their dependents
  • Generous Time Off: We recognize the importance of work-life balance and offer ample vacation and sick leave
  • Cutting-Edge Technology: Access the latest tools and technology to enhance your productivity

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