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Office Administration Specialist

2 months ago

Fort Wayne, Indiana, United States Alpha Rae Personnel, Inc. Full time
Job Overview

We are seeking a dedicated Office Administration Specialist to support our team in managing daily office operations efficiently.

Key Responsibilities:
  • Utilize Microsoft Office 365 tools including Word, Excel, Outlook, SharePoint, Teams, and OneDrive to perform various administrative tasks.
  • Handle the scanning of documents in bulk, ensuring precise digital documentation.
  • Assist with administrative processes and documentation within the construction sector (preferred, but not mandatory).
  • Merge and finalize documents using Adobe Acrobat Pro.
  • Create and manage spreadsheets for tracking, organizing, and reporting office activities.
  • Identify and replicate formulas in Excel to enhance data management.
  • Demonstrate excellent multitasking skills while maintaining a high level of attention to detail.
  • Answer phone calls and guide visitors to the appropriate departments.
  • Exhibit strong comprehension skills to understand and manage various documents effectively.
Qualifications:
  • Proficient in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, Teams, OneDrive, etc.).
  • Experience in bulk document scanning and management.
  • Familiarity with administrative processes in the construction industry (preferred).
  • Proficient in Adobe Acrobat Pro for document merging and finalization.
  • Strong capabilities in spreadsheet creation and management.
  • Ability to identify and replicate Excel formulas accurately.
  • Excellent multitasking abilities with a keen eye for detail.
  • Strong communication skills for both phone and in-person interactions.
  • Solid document comprehension and organizational skills.
Company Overview

Alpha Rae Personnel is a comprehensive staffing and executive search firm with a solid history of success. With over 30 years of experience, we specialize in placing candidates in a diverse range of positions across various industries, both locally and nationally.

We invite you to reach out to our office to explore how we can assist you in your career journey.