Executive Legal Support Specialist

3 days ago


Los Angeles, California, United States Career Group Full time
Job Title: Executive Legal Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to support a high-volume attorney and partner at our confidential entertainment law firm. The ideal candidate will have exceptional multitasking abilities, a keen eye for detail, and the capacity to thrive in a fast-paced, client-focused environment.

Key Responsibilities:
  1. Manage heavy communication with high-profile clients and industry professionals, ensuring seamless communication and operations.
  2. Coordinate scheduling of meetings, calls, and appointments for the partner, utilizing strong organizational skills and attention to detail.
  3. Draft and edit legal correspondence and documents, maintaining accuracy and precision.
  4. Handle heavy phone coverage, taking detailed notes and ensuring timely delivery of messages, while maintaining a professional demeanor.
  5. Maintain legal files, databases, and manage document flow via tools like iManage, AirTable, and DocuSign, ensuring efficient and secure document management.
  6. Oversee all aspects of client payments, including tracking incoming checks, processing payment requests, and ensuring timely disbursements, with a focus on accuracy and accountability.
  7. Proactively manage financial timelines, ensuring clients receive payments on schedule and that commissions are tracked and reported with precision.
  8. Manage the partner's mail, including reviewing and responding to relevant communications, while maintaining confidentiality and discretion.
  9. Track project progress, ensuring deadlines for proposals, contracts, and other deliverables are met, while providing proactive administrative support.
Qualifications:
  • 3+ years of experience as an Executive Assistant, ideally within the entertainment or legal industry.
  • Strong attention to detail, especially when handling high-stakes financial matters such as check tracking and payment disbursement.
  • Proficiency with AirTable and DocuSign.
  • Excellent communication skills, with the ability to liaise effectively with clients, agents, managers, and other VIP contacts.
  • Ability to work independently, prioritize tasks, and manage multiple projects simultaneously in a fast-paced environment.
  • Accounting experience or familiarity with financial processes within a legal or client-services setting is highly preferred.
What We Offer:
  • Competitive compensation package: Base Compensation $75,000-$85,000 plus overtime and bonus.
  • 401K.
  • 100% Medical, Dental, Vision covered health benefits.

The successful candidate will be proactive, adaptable, and a strong team player. This is a unique opportunity to contribute to the success of a leading entertainment law firm by providing top-tier support to a prominent attorney.


  • Executive Assistant

    3 days ago


    Los Angeles, California, United States Lambda Legal Full time

    Job Title: Executive Assistant - LegalLambda Legal is seeking an experienced administrative professional to support its Chief Legal Officer (CLO). This role is responsible for providing confidential correspondence and communications, budget planning and management, expense reports, calendars, travel arrangements, and liaising with other Lambda Legal...


  • Los Angeles, California, United States AGG Legal Staffing Full time

    Position OverviewThe Litigation Administrative Coordinator is responsible for delivering and coordinating intricate and specialized administrative and secretarial assistance that necessitates comprehensive knowledge of legal operational procedures. This role is essential in supporting a team of legal professionals and also extends assistance to other...


  • Los Angeles, California, United States U.S. Legal Support Full time

    Order Entry Specialist Job DescriptionWe are seeking a detail-oriented and organized Order Entry Specialist to join our team at U.S. Legal Support. As an Order Entry Specialist, you will play a critical role in ensuring the smooth operation of our legal services team.Key Responsibilities:Verify legal requests for records and confirm completion with...


  • Los Angeles, California, United States U.S. Legal Support Full time

    Job Title: Order Entry SpecialistU.S. Legal Support is seeking a detail-oriented and organized Order Entry Specialist to join our team in Woodland Hills, California. As an Order Entry Specialist, you will play a critical role in ensuring the accuracy and efficiency of our legal services.Key Responsibilities:Confirm legal requests for records and ensure they...


  • Los Angeles, California, United States Virtual Full time

    Job Title: Legal Executive AssistantVaco LA is working with a client in the CPG Manufacturing industry to find a Legal Executive Assistant to support all legal and executive administrative functions. As a Legal Executive Assistant, your key responsibilities will include supporting all legal administrative tasks, scheduling and coordinating meetings, and...


  • Los Angeles, California, United States Vaco Full time

    Job Title: Legal Executive AssistantVaco is seeking a highly skilled Legal Executive Assistant to support the legal and executive administrative functions of our client in the CPG Manufacturing industry.Key Responsibilities:Provide administrative support to the legal team, including scheduling meetings, preparing documents, and coordinating travel...


  • Los Angeles, California, United States Vaco Full time

    Job Title: Legal Executive AssistantVaco is seeking a highly skilled and organized Legal Executive Assistant to provide administrative support to the legal team. The ideal candidate will have a strong background in legal administration and excellent communication skills.Key Responsibilities:Provide administrative support to the legal team, including...


  • Los Angeles, California, United States Yukevich Cavanaugh Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Legal Support Specialist to join our team at Yukevich Cavanaugh.Key Responsibilities:Provide administrative support to case teams handling multiple lawsuits, including document processing and organization.Manage document production and E-discovery support, ensuring timely and accurate delivery...


  • Los Angeles, California, United States Greenberg Traurig Full time

    Job Summary:The Legal Support Specialist will provide administrative support to attorneys in the Entertainment practice department. This role will involve managing phone lines, scheduling conference calls, and conveying messages to clients, opposing counsel, and courts. The ideal candidate will have experience working in a business law practice with exposure...


  • Los Angeles, California, United States Addison Group Full time

    Job Title: Legal Executive AssistantAt Addison Group, we are seeking a highly skilled and organized Legal Executive Assistant to join our team. As a key member of our legal department, you will be responsible for providing top-notch support to our legal professionals, ensuring seamless communication with clients and stakeholders, and overseeing billing and...


  • Los Angeles, California, United States U.S. Legal Support Full time

    Order Entry SpecialistWe are seeking a detail-oriented and tech-savvy Order Entry Specialist to join our U.S. Legal Support team. As an Order Entry Specialist, you will be responsible for entering, preparing, and sending out legal requests to custodians of records to obtain records.Key Responsibilities:Enter and prepare legal requests for recordsCommunicate...


  • Los Angeles, California, United States Addison Group Full time

    Job Title: Legal Executive AssistantAt Addison Group, we are seeking a highly skilled and organized Legal Executive Assistant to join our team. As a key member of our legal department, you will provide top-notch support to our legal professionals, ensuring seamless communication with clients and stakeholders.Key Responsibilities:Manage administrative tasks,...

  • Account Executive

    3 weeks ago


    Los Angeles, California, United States One Legal Full time

    About One LegalOne Legal, an InfoTrack company, is a leading provider of innovative technology solutions for legal professionals. Our mission is to empower law firms and legal professionals to streamline their workflow, increase efficiency, and deliver exceptional results.Job SummaryWe are seeking a highly motivated and experienced Account Executive to join...


  • Los Angeles, California, United States AGG Legal Staffing Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Litigation Support Specialist to join our team at AGG Legal Staffing. The successful candidate will provide administrative support to our Personal Injury Attorneys and assist with various aspects of litigation, including document preparation, communication with clients, and calendar...


  • Los Angeles, California, United States First Legal Support Services LLC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Litigation Support Associate to join our team at First Legal Support Services LLC.Key ResponsibilitiesManage and maintain physical and electronic document files, including uploading and downloading files, scanning documents, and printing large volumes.Coordinate with other departments to...

  • Executive Assistant

    15 hours ago


    Los Angeles, California, United States Legal Aid Foundation of Los Angeles Full time

    Job SummaryLAFLA seeks a highly-organized and experienced Executive Assistant to provide outstanding administrative support to the Executive Director. The Executive Assistant will ensure the smooth operation of the Office of the Executive Director by planning and managing key operational activities including: coordinating and supporting the calendar and...

  • Account Executive

    3 weeks ago


    Los Angeles, California, United States One Legal Full time

    About One LegalOne Legal, an InfoTrack company, is a leading provider of innovative technology solutions for legal professionals. With over 30 years of experience, we continue to be a respected industry leader.We're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If...

  • Executive Assistant

    3 weeks ago


    Los Angeles, California, United States Novate Legal Search Full time

    Job DescriptionNovate Legal Search is seeking a highly organized and efficient Executive Assistant to support our busy law firm. As an Executive Assistant, you will be responsible for providing administrative support to our attorneys and clients, ensuring seamless communication and efficient workflow.Key Responsibilities:Provide exceptional administrative...

  • Sales Executive

    2 days ago


    Los Angeles, California, United States One Legal Full time

    About the RoleAs a highly ambitious company, One Legal is seeking a talented Sales Executive to join our team. In this role, you will be responsible for identifying and engaging new customers, articulating how One Legal can enhance their internal efficiency, closing deals, and ensuring their ongoing success.You will be responsible for developing and managing...

  • Account Executive

    3 days ago


    Los Angeles, California, United States One Legal Full time

    About One LegalOne Legal is a leading provider of innovative technology solutions for legal professionals. With over 30 years of experience, we continue to be a respected industry leader.Our CultureWe foster a high-performance culture built on professional development, open communication, and transparent leadership. Our team is passionate about delivering...