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Accounting Specialist

2 months ago

Yarmouth Port, Massachusetts, United States Cape Abilities Full time
Job Overview

The Accounting Specialist plays a vital role in supporting the financial operations of Cape Abilities. This position works closely with the Controller and engages with both internal and external partners to ensure that all financial transactions are recorded accurately and in a timely manner within the general ledger. The ideal candidate will possess a solid foundation in accounting principles, experience with financial software (preferably QuickBooks and Financial Edge), and advanced Excel skills, along with a background in nonprofit organizations.

Key Responsibilities

  • Accounting Accuracy: The Accounting Specialist is responsible for maintaining the quality and integrity of financial records.
  • Conducting monthly and year-end journal entries to ensure comprehensive and precise financial reporting.
  • Performing reconciliations for various balance sheet accounts, including cash, prepaid assets, investments, fixed assets, accounts payable, and accrued expenses.
  • Managing accounting tasks for third-party residences funded by HUD, where the Agency provides bookkeeping and fiduciary services.

Cash Management: This role is essential for overseeing cash flow and payment processing.

  • Monitoring daily cash account activities to support effective cash management.
  • Administering payroll and benefits payment processes, including reviewing and remitting payments to third-party administrators.
  • Ensuring timely disbursements for all financing obligations, including mortgages, leases, and other financial commitments.
  • Reviewing credit card transactions for accuracy and appropriateness, and collaborating with stakeholders on related matters.

Tax Compliance: The Accounting Specialist ensures timely submission of all state and federal tax obligations.

  • Managing the timely remittance of state sales tax in collaboration with Social Enterprise teams.
  • Overseeing federal vendor tax reporting processes, including 1099 submissions.

Funding Support: The Agency seeks diverse funding sources to enhance its programmatic impact.

  • Assisting Programs and Development teams with grant administration, ensuring accurate recording of restricted expenses and generating necessary reports.
  • Supporting Development efforts in tracking and reporting on pledges, bequests, and gift annuities.

Additional Responsibilities

  • Completing other duties as assigned.

Required Competencies

  • Quality Management: Committed to delivering high-quality services that meet customer needs and drive continuous improvement.
  • Adaptability: Capable of managing change and competing demands effectively.
  • Integrity: Demonstrates respect, transparency, and accountability in all actions.
  • Problem Solving: Proficient in analyzing issues and collaborating with others to find effective solutions.
  • Communication Skills: Able to communicate clearly and effectively in various settings.

Qualifications

  • Bachelor's or Associate's degree in business or accounting preferred.
  • A minimum of three years of experience in accounting or bookkeeping, preferably in a nonprofit setting.
  • Strong proficiency in Excel and attention to detail.
  • Ability to manage multiple priorities and meet deadlines.

Working Conditions

  • Standard working conditions apply.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this role. This is not an exhaustive list of all responsibilities and duties required.