Project Management Coordinator

3 days ago


Hawthorne, New York, United States Candela Systems Full time
Job Overview

Candela Systems seeks an experienced Administrative Support Professional to join our team as a Construction Operations Specialist. This role is responsible for providing administrative support to the Project Administrator in ensuring the successful completion of projects. The ideal candidate will possess excellent organizational and communication skills, with the ability to multitask and work well under pressure.

Key Responsibilities:
  • Administration and Filing: Ensure proper administration and filing of project documentation, including contracts, field reports, change orders, shop drawings, submittals, correspondence, specifications, purchase orders, and other related project documents.
  • Review and Investigation: Review daily job logs, investigate any onsite issues, and email percentage of production along with onsite issues to the team. Maintain the project log and assign the project number.
  • Project Coordination: Create project and field books, including facility information sheets for field project books, and distribute them to the field crew.
Requirements:
  • Education: Bachelor's degree or comparable experience.
  • Experience: 2 years in construction (office assistance and/or assisting project management) and advanced Excel skills (pivot tables/v-look-up); familiarity with OneDrive/Teams a plus.
What We Offer:
  • Competitive Salary: $68,300 - $78,400 per year, based on experience.
  • Benefits: 401(k) with company match, medical insurance, dental insurance, vision insurance, PTO - vacation, sick, and holidays, on-the-job training and mentorship, emphasis on professional development.
  • Schedule: Monday to Friday, typically between 8 a.m. and 6 p.m., with possible weekend days if needed.


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