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Event Services Coordinator

2 months ago

Pittsburgh, Pennsylvania, United States Czarnowski Full time
Key Responsibilities:
  • Conduct thorough research and gather essential details related to Automotive and Trade Shows for designated clients. Organize and input all pricing, deadlines, and booth specifications into various Excel documents as required.
  • Build and maintain positive relationships with all suppliers to obtain precise quotes for external services as necessary. This encompasses transportation, furniture, forklift equipment, flooring, floral arrangements, and more, under the guidance of the Account Manager.
  • Support the Account Team in developing and revising client budgets with accurate pricing and estimates from show kits and preferred suppliers.
  • Procure all services for upcoming Private Events, Automotive Shows, and Trade Shows. Submit all necessary floor plans, electrical layouts, and insurance documentation as required.
  • Assemble and dispatch all event materials to the appropriate supervisor ahead of each show or event.
  • Assist in arranging essential travel for supervisors, collaborating with various Czarnowski city managers to complete credit card authorization and travel request forms.
  • Execute any additional tasks as requested by the Account Team when necessary.
Required Skills & Competencies:
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Strong interpersonal communication and organizational abilities.
  • Capability to prioritize and manage multiple tasks in a team setting while adhering to deadlines.
  • Outstanding time management skills combined with a proactive work ethic.
  • Ability to thrive in a dynamic, multifaceted work environment.
Additional Qualifications:
  • A Bachelor's degree in Communications, Marketing, or a related field is preferred but not mandatory.
  • Willingness to respond to calls and emails during extended hours, including potential evenings and weekends.
  • Preparedness to travel for conferences and meetings for professional development, as well as events and shows as needed. Expected annual travel time: Up to 10%.
Benefits Offered:
  • Medical, Dental, and Vision coverage effective within 30 days of employment.
  • 401K matching with immediate vesting.
  • Generous Paid Time Off (PTO).
  • Paid Holidays.
  • Collaborative Work Environment.
Core Values:

Czarnowski Collective is driven by a vision that transcends marketing jargon; it is rooted in passion. Our culture thrives on opportunity, inspiration, empowerment, diligence, and recognition. This commitment has been pivotal to our success for over 70 years. Employees are encouraged to embody the following core values in their daily activities:
  • Deliver exceptional results for our clients.
  • Maintain humility and respect.
  • Act with integrity and honesty.
  • Empower and trust one another.
  • Foster a positive team and family spirit.
  • Celebrate creativity and innovation.
  • Embrace individuality and an entrepreneurial mindset.
  • Achieve success together.
  • Enjoy the work we do.
  • Passion for our craft.
The engagement and contribution of our entire team are vital to sustaining our vision now and in the future.

Equal Employment Opportunity Statement:

Czarnowski Collective is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions, including hiring, promotion, and discipline, are based on merit, competence, performance, and business needs, without discrimination based on race, religion, color, national origin, sex/gender, sexual orientation, gender identity, age, disability, or any other legally protected characteristic.