Senior Event Coordinator

2 days ago


Plainsboro, New Jersey, United States Maritz Full time
Clinical Meeting Manager

We are seeking an experienced Clinical Meeting Manager to join our team at Maritz. This role is responsible for coordinating and managing HCP events and engagements, ensuring exceptional service and compliance with industry standards.

Key Responsibilities:
  • Event Planning & Project Management: Plan and execute advisory boards, clinical investigator meetings, speaker training events. Manage timelines, budgets, and vendor relationships.
  • TOV Reporting & Financial Management: Handle budget management, expense reimbursements, and accurate TOV reporting. Ensure timely program reconciliation and financial forecasting.
  • HCP Compliance Oversight: Ensure all interactions with healthcare providers comply with local and global policies. Manage contracting, consents, and reporting for HCP engagements.
  • Client & Attendee Relations: Provide high-touch, personalized service to HCPs and maintain strong client relationships. Ensure business objectives are met, and client expectations are exceeded.
  • Supplier Management: Identify and manage vendors for meeting logistics and production. Ensure quality standards and compliance with client guidelines.

The ideal candidate will have a Bachelor's degree or equivalent experience, with 3+ years of experience in pharmaceutical meeting/event planning with HCPs. They should possess strong knowledge of event design, management, and budget maintenance, as well as excellent communication and project management skills. Proficiency in Microsoft Office and meeting management technology is also required.

$105,000 - $120,000 per year, depending on experience. Ability to travel up to 30% of the time.



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