Clinical Meeting Manager

1 week ago

Plainsboro, United States Maritz Full time

Location: Plainsboro, NJ (Candidates must be based in New Jersey or the surrounding area and able to come into the office 2-3 days a week)


Purpose: Coordinate and manage HCP events and engagements, ensuring exceptional service and compliance with industry standards.


Key Responsibilities:

  • Event Planning & Project Management: Plan and execute advisory boards, clinical investigator meetings, speaker training events. Manage timelines, budgets, and vendor relationships.
  • TOV Reporting & Financial Management: Handle budget management, expense reimbursements, and accurate TOV reporting. Ensure timely program reconciliation and financial forecasting.
  • HCP Compliance Oversight: Ensure all interactions with healthcare providers comply with local and global policies. Manage contracting, consents, and reporting for HCP engagements.
  • Client & Attendee Relations: Provide high-touch, personalized service to HCPs and maintain strong client relationships. Ensure business objectives are met, and client expectations are exceeded.
  • Supplier Management: Identify and manage vendors for meeting logistics and production. Ensure quality standards and compliance with client guidelines.


Qualifications:

  • Bachelor's degree or equivalent experience required. PMP, CMP, CIS, CITP, HMCC, DES certification desired.
  • 3+ years of experience in pharmaceutical meeting/event planning with HCPs.
  • Strong knowledge of event design, management, and budget maintenance.
  • Excellent communication and project management skills.
  • Proficiency in Microsoft Office and meeting management technology.
  • Ability to travel up to 30% of the time.
  • Working knowledge of FDA regulations and PhRMA guidelines is strongly desired.


DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job

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