Executive Support Specialist

5 days ago


Fremont, California, United States San Francisco Bay University Full time
About San Francisco Bay University

San Francisco Bay University (SFBU) is a nonprofit, WASC-accredited institution located in the heart of Silicon Valley. Our mission is to provide inclusive, innovative, and inspirational education for lifelong careers. We strive to set the standard as a national model of higher education in service of the common good.

Position Overview

The Senior Administrative Assistant plays a pivotal role in providing high-level administrative support to executive leadership. This position requires coordination of project initiatives, attention to detail, confidentiality, and proficiency with digital tools to enhance office efficiency.

Key Responsibilities
  • Manage executive calendars and coordinate high-priority meetings, events, and travel logistics with precision and flexibility.
  • Demonstrate strong confidentiality and data privacy skills.
  • Coordinate budgets for two vice presidents and their departments, ensuring accurate and strategic financial reporting, expense tracking, and compliance.
  • Provide professional and welcoming support to visitors on a regular basis and ensure seamless communication through phone, email, and other digital channels.
  • Support office operations, including compliance, tracking deadlines, maintaining records, vendor relations, event support, and audits and reporting, with an eye toward efficiency and cost-effectiveness.
Requirements
  • Bachelor's degree in any relevant field.
  • 3-5 years of administrative experience, or equivalent combination of experience, training, and/or education.
Preferred Qualifications
  • Masters degree preferred in a related field such as Business Administration, Public Administration, or Higher Education.
  • Higher education experience is preferred.
Salary and Benefits

We offer a competitive salary range of $70,000-90,000 per year, exempt status, and 37.5 hours per week. SFBU is an Equal Opportunity / Affirmative Action Employer committed to providing equal employment opportunities for all employees and applicants for employment.



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