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Facilities Operations Manager

2 months ago

Thousand Oaks, California, United States FUJIFILM Corporation Full time
Job Summary

The Facilities Manager will oversee the operation and maintenance of the Fujifilm Diosynth Biotechnologies facility in Thousand Oaks, California. This role will be responsible for managing the infrastructure, utilities, and building services supporting the manufacturing cleanrooms, warehouse, laboratories, and office spaces.

Key Responsibilities
  • Manage the infrastructure and premises of the assigned buildings.
  • Ensure all utilities (HVAC, chilled & hot water system, emergency power, electrical system, BMS, others) are operational and properly maintained.
  • Ensure that building infrastructure of the GMP areas are maintained and in compliance.
  • Manage pest control, janitorial, security, and other facility service/maintenance contracts.
  • Supervise, plan, and schedule building preventive and corrective maintenance activities.
  • Ensure all life and safety systems (fire alarm, fire suppression, fire protection, etc.) comply with applicable codes and certifications.
  • Oversee safety and appearance of the facility and equipment.
  • Responsible for overseeing, forecasting, coordinating, and managing space planning for the site.
  • Conduct regular inspections of the facility and work to correct any deficiencies.
  • Coaches, counsels, and manages performance of direct reports.
  • Negotiates, conducts bidding, and maintains service contracts with third-party vendors following company policies and procedures.
  • Conducts quality investigations in a timely and thorough manner per applicable investigation procedures.
  • Drafts and manages written procedures related to facilities and security operations.
  • Provides support to the functional groups within the company.
  • Participates on client and agency audits as subject matter expert for facility processes and operations.
  • Identifies and implements quality system improvements when gaps are identified through audits and departmental reviews.
  • Plans, coordinates, and executes small to medium-sized capital improvement projects.
  • Ensures operations within approved department budget.
  • Pursues cost-avoidance and cost-savings opportunities.
  • Supports business continuity planning.
  • Leads, communicates, and organizes efforts to manage facility emergencies.
  • Manages physical security systems and hardware (access control, keys, cameras).
Requirements
  • Advanced knowledge of GMP principles, concepts, and practices.
  • Advanced knowledge of machines, mechanical, plumbing, and electrical, including their designs, uses, repair, and maintenance.
  • Advanced knowledge of computer systems (e.g., Word, Excel, CMMS Systems).
  • Advanced knowledge on establishing and executing Facilities procedures.
  • Working knowledge of industry safety practices. Must be able to work with all functional groups.
  • Advanced knowledge of all safety directives and policies regarding operation of equipment.
  • Working knowledge of operations involving engineering disciplines including Electrical, Mechanical, Civil, Structural, Environmental, and Industrial.
  • Advanced knowledge of machines and tools, including their designs, uses, repair, and maintenance.
  • Advanced knowledge of refrigeration, pressurization, and air balance of classified cleanrooms.
  • Advanced knowledge of Building Automation System (BAS) and their components.
  • Advanced knowledge of the mechanical operation of industrial equipment (chillers, boilers, pumps, AHUs, fans, refrigeration rooms, etc.).
  • Advanced knowledge in installation, repair, and maintenance of all types of HVAC systems.
  • Advanced knowledge on contracts and procurement processes.
Skills
  • Ability to act effectively as a team member to resolve problems.
  • Ability to effectively work with all functional groups.
  • Excellent written and verbal communication and interpersonal skills.
  • Demonstrate excellent leadership skills.
  • Proficient in the use of computers including a wide variety of word processing and spreadsheet and specialty (e.g., BMS) software packages.
  • Sufficient human relations skills to effectively staff and manage relevant personnel and functions to assure that company goals and responsibilities are met.
  • Experience in administering a CMMS related software system (preferably Blue Mountain).
  • Self-motivated, flexible, able to prioritize, multi-task, and work in a fast-paced and demanding environment.
  • Ability to organize, structure, and staff the organization in a changing environment.
Working Environment

Work is generally conducted mostly indoors or outdoors with potential exposure to extreme climatic conditions. Work may require lifting up to 50 lbs, stooping, climbing, prolonged standing, prolonged sitting, and working with or in areas where a potential could exist for exposure to physical, chemical, radiation, or biological agents. Employee use of Personal Protective Equipment (PPE) is required in certain areas. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision, and hearing protective devices.

Physical Demand

Subject to extended periods of sitting and/or standing, vision to monitor, and moderate noise levels. Work is generally performed in an office, manufacturing plant, or clinical environment.

Education/Experience

2-5 years of team management experience. Bachelor's degree (preferably in Science, Electrical, Electronics, or Mechanical) with 7+ years of experience in Facilities/Utilities; or Associate degree with 8+ years of experience; or High School Diploma with 9+ years of experience.

Salary and Benefits

$135k to $165k per year, depending on experience. Medical, Dental, and Vision. Life Insurance. 401k. Paid Time Off.