Facilities Department Administrative Assistant

1 week ago


Utica, New York, United States CABVI Full time
Job Description

CABVI is seeking a skilled Facilities Department Assistant to provide administrative support to the Facilities Department. The ideal candidate will have excellent communication and organizational skills, with the ability to maintain accurate records and ensure compliance with regulations.

Key Responsibilities:

  • Maintain facilities records, including inspections and compliance testing.
  • Coordinate with contractors and vendors for repairs and maintenance.
  • Monitor and manage facilities contracts, ensuring they are up-to-date and compliant.
  • Assist with transportation, maintenance, and BSC vehicle records.
  • Support purchasing and procurement processes.
  • Participate in safety and security programs, including drills and audits.
  • Perform regular inventory audits and maintain accurate records.
  • Tag and track inventory, ensuring accurate records.
  • Assist with internal and external audits.
  • Act as the primary point of contact for facilities service requests.
  • Support events and decorations setup and teardown.
  • Maintain department-specific onboarding and training materials.
  • Travel to CABVI facilities as needed.

Requirements:

  • High school diploma or equivalent required; associate degree and experience preferred.
  • Valid NYS DMV driver's license required.
  • Excellent communication, typing, and data entry skills.
  • Proven experience with Microsoft Office Suite and Excel.
  • Ability to lift up to 50 pounds occasionally.

CABVI offers a comprehensive benefits package, including health insurance, dental, vision, and retirement plans. We are an Equal Employment Opportunity employer and welcome qualified applicants from diverse backgrounds.



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