Highly Organized Administrative Professional

7 days ago


Great Neck, New York, United States CBIZ Full time

CBIZ is seeking a highly organized and detail-oriented Executive Assistant to support the executive team within the healthcare sector in Great Neck, NY.

Key Responsibilities:

  • Administrative Support
    • Manage executive schedules, appointments, and travel arrangements efficiently.
    • Prepare meeting agendas, take minutes, and follow up on action items promptly.
    • Draft, edit, and proofread correspondence, memos, policies, and reports with precision.
  • Communication Liaison
    • Serve as the primary point of contact between executives and internal/external stakeholders effectively.
    • Handle incoming and outgoing communications efficiently and professionally.
  • Project Coordination
    • Assist in the planning and execution of special projects and initiatives.
    • Monitor progress and ensure timely completion of assigned tasks.
  • Data Management
    • Organize and maintain confidential files and records securely.
    • Utilize healthcare software and systems for data entry and retrieval accurately.
  • Office Operations
    • Coordinate office services and supplies to ensure operational efficiency.
    • Oversee event planning and logistics for meetings and conferences.
  • Financial Administration
    • Manage expense reports and budgeting activities.
    • Assist with invoicing and financial tracking as needed.

The ideal candidate will possess strong communication skills, exceptional time management abilities, and a proactive approach to problem-solving. This role requires discretion and professionalism in handling sensitive information.

Qualifications:

  • Bachelor's degree in Business Administration, Healthcare Management, or related field preferred.
  • Proven experience as an Executive Assistant or similar role, preferably in healthcare.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Ability to manage multiple priorities and work under pressure.
  • A strong adherence to discretion and confidentiality.
  • Ability to work evenings and weekends as needed.
  • Experience as a self-starter and ability to work autonomously.

We offer a competitive salary range of $60,000 - $80,000 per annum, depending on experience and qualifications.



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