Executive Coordinator

3 days ago

Chesterfield, Missouri, United States Lexicon Services Full time
Job Title: Executive Coordinator

Lexicon Services is seeking an experienced Executive Coordinator to join our team. As an Executive Coordinator, you will play a vital role in supporting the Executive Leadership Team by managing complex calendars, coordinating high-impact projects, and organizing key company events.

Key Responsibilities:
  • Executive Leadership Support:
    • Schedule and manage appointments, meetings, and events for the Executive Leadership Team.
    • Assist the Executive Leadership Team with various projects and tasks.
    • Manage and administer the Executive Leadership management platform.
    • Prepare meeting agendas, take minutes, and follow up on action items.
    • Coordinate the operations of the internal Travel Management Platform.
  • Executive Project & Event Coordination:
    • Assist in planning, executing, and monitoring executive projects.
    • Prepare and distribute project documentation and reports.
    • Coordinate quarterly Executive Leadership Team Summits.
    • Assist in the logistics and planning of the annual holiday party.
    • Provide ad hoc assistance in the logistics and planning of all other company events, as needed.
  • Company Events & Recognition:
    • Order and coordinate company lunches, in relation to the monthly Company Meetings.
    • Plan and organize anniversary celebrations and recognition.
    • Coordinate with payroll to ensure any anniversary gifts are taxed under applicable state or federal law, as required.
  • General Administrative Coordinator:
    • Provide general administrative support to the Executive Leadership Team, as needed.
Requirements:
  • Education:
    • High School diploma, or some college education preferred, but not required.
  • Experience:
    • 5-7 years as an Administrative Coordinator, Personal Executive Coordinator, or similar role.
    • Demonstrates experience in planning and coordinating events for varying numbers of attendees and stakeholders.
  • Skill Requirements:
    • Strong analytical and problem-solving abilities.
    • Proficiency in project management software.
    • Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word)
    • Excellent verbal and written communication skills.
    • Ability to work independently and collaboratively, in a team environment.
    • Detail-oriented with strong organizational skills.
    • Ability to manage multiple tasks and projects simultaneously.
Key Competencies:
  • Culturally Positive: Encourages curiosity, understanding, critical thinking, and challenging the status quo. Employees professionally question existing processes, seek new viewpoints, and explore customer-focused solutions.
  • Customer Service: Employees are committed to prioritizing and exceeding the expectations of current and future clients. Employees know and anticipate the needs of internal and external customers and act accordingly – providing high priority to customer satisfaction.
  • Collaboration: At Lexicon Services, an emphasis is placed on working together seamlessly and leveraging the collective strengths of individuals within the organization. Employees promote communication, teamwork, and the sharing of ideas to achieve common goals and objectives.
  • Responsiveness: Responsiveness measures our ability to react quickly and effectively to changes, demands, or challenges. A responsive Employee fulfills all obligations effectively and timely to our current and future clients, while maintaining effectiveness and staying aware of evolving business needs or circumstances.

Lexicon Services provides exceptional benefits and a great working environment, including:

  • Participate in our Wellness Program and earn 100% Employer-paid health premiums
  • Employer-paid dental premiums
  • Employer-paid Life, LTD & STD premiums
  • 401k
  • Flexible spending plans
  • & more

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