Legal Support Specialist

4 weeks ago

Nashville, Tennessee, United States Gable Search Group Full time

About the Role:

Gable Search Group is seeking a highly skilled and experienced Legal Support Specialist to join our team. As a key member of our Litigation practice group, you will provide administrative and substantive legal support to our attorneys, ensuring the efficient and effective operation of our team.

Key Responsibilities:

  • Technical Support: Leverage technology resources to optimize the performance of our attorneys, ensuring seamless communication and collaboration.
  • Document Preparation: Prepare complex documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications.
  • Knowledge of Legal Processes: Demonstrate a thorough understanding of legal procedures, facilitating the accurate preparation of client documents and meeting filing deadlines.
  • E-Filing and Document Management: Prepare and coordinate e-filings, as well as filings in state courts, and maintain accurate records of documents and files.
  • Calendar Management: Maintain the daily calendar of each attorney, scheduling appointments, meetings, and travel arrangements.
  • Contact Management: Maintain Outlook contacts for each attorney as required.
  • File Management: Open, close, and maintain files, ensuring accurate conflicts checks and efficient document retrieval.
  • Financial Support: Provide support to attorneys with timesheets, billing, and reimbursement requests.
  • Client Relations: Maintain a professional and discreet working relationship with clients, requiring excellent judgment and discretion.
  • Attendance and Punctuality: Regular and predictable attendance is essential for this role.

Requirements and Qualifications:

  • A high school diploma or equivalency is required; an Associate's Degree, Business School certificate, or related education is desirable.
  • 3+ years of litigation secretarial experience in a law firm environment is preferred.
  • Strong knowledge of office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Working knowledge of legal practices, terminology, documents, and court procedures.
  • Flexible and solutions-oriented approach, with the ability to work under pressure and handle multiple priorities.
  • Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Ability to coordinate work activities, prepare legal correspondence and documents, transcribe dictation, organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile, and telephones.

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