Faculty Support Specialist

1 week ago

Denver, Colorado, United States InsideHigherEd Full time

Job Summary

The Faculty Support and Compliance Specialist will provide high-level administrative support to faculty members in the realms of teaching, research, and public engagement. This role will also assist the Executive Associate Dean of Academic Affairs on various administrative tasks, with a focus on preparing and finalizing periodic submissions to the American Bar Association and U.S. News & World Report.

Key Responsibilities

  • Faculty Support
    • Perform general clerical and administrative tasks to support faculty, including correspondence, scholarship, travel, course materials, recommendations, faculty committee work, and meetings.
    • Assist professors in their preparations for class by formatting and printing syllabi, collating course packets, clearing copyrights, and creating seating charts for use by faculty and main campus.
    • Review course materials to foster accessibility, in coordination with the University's Office of Teaching and Learning and Disability Services Program.
    • Assist with online components of Canvas courses, including scanning and uploading accessible alternate text format documents, quiz creation/maintenance, and module organization.
    • Provide support for faculty in the tabulation and submission of grades to the Registrar's Office.
    • Provide support for faculty scholarship, including working with manuscripts, legal citation, and the submission process to book publishers and law reviews.
    • Provide support for events and conferences, in collaboration with the Assistant Director of Events.
    • Assist with reimbursement and p-card reconciliations in the University's travel and expense platform.
    • Perform notary services for both law faculty and law students.
    • Serve as the first point of contact for technical assistance for faculty members.
    • Undertake other duties, as assigned by the Faculty Support Manager.
  • Executive Associate Dean for Academic Affairs
    • Assist with periodic submissions to the American Bar Association and U.S. News & World Report.
    • Undertake other duties, as assigned by the Executive Associate Dean.

Requirements

  • Excellent communication and interpersonal skills
  • Attention to detail
  • A strong compliance orientation
  • Customer service approach to providing support
  • Strong problem-solving skills
  • Ability to prioritize
  • A commitment to diversity and inclusivity
  • Ability to collaborate effectively in a team environment, as well as to work independently
  • Professionalism and the ability to use discretion with confidential materials
  • The capacity to learn new technology platforms and software

Preferred Qualifications

  • Bachelor's degree
  • Knowledge of legal citation
  • Experience using academic and legal research tools (Westlaw, Lexis/Nexis, HeinOnline)
  • Certified Notary Public
  • Previous work experience in an academic environment supporting programs and/or staff/faculty

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