Sales Operations Analyst

7 days ago

Neptune City, New Jersey, United States Automated Control Concepts LLC Full time
Job Description

We are seeking a detail-oriented and organized Sales Operations Analyst to join our dynamic sales team at Automated Control Concepts LLC. The ideal candidate will assist in various sales operations tasks, including proposal generation, order processing, maintaining records, and supporting the sales team with essential administrative functions.

This role is critical for ensuring the efficiency and effectiveness of our sales processes as we continue to grow.

Key Responsibilities:
  • Proposal Generation and Management:
  • Create and maintain a library of proposal templates to support the Account Executives.
  • Generate proposals and change requests in Zoho, ensuring proper formatting and documentation.
  • Set up project folders in Teams/SharePoint and manage proposal revisions as necessary.
  • Prepare and log RFQ/bid documents and share with relevant team members.
  • Sales Order and Change Order Management:
  • Update the status of proposals in Zoho upon receipt of signed contracts and purchase orders.
  • Collaborate with Account Executives (AEs) to gather pricing and necessary documentation.
  • Generate and distribute monthly sales order reports and assist with revising sales orders and change orders.
  • Zoho and Team Management:
  • Enter and maintain accounts, contacts, and leads in Zoho as requested by the sales team.
  • Manage Teams/SharePoint channels, adding members and organizing proposal and bid documents.
  • Non-Disclosure Agreement (NDA) Management:
  • Prepare NDAs from templates and manage redlines as needed.
  • Coordinate with customers for signature and maintain documentation in SharePoint.
  • Service Contracts and ESA Preparation:
  • Assist AEs with the quote-to-sales order process for service contracts.
  • Update and maintain ESA documents in Quoteplan as per policy changes.
  • Training and Onboarding:
  • Train and assist new sales team members on Zoho, proposal generation, and document management processes.
  • ISNetworld and Compliance:
  • Maintain customer safety and training requirements in ISNetworld, collaborating with Finance, Operations, and HR for prequalification processes.
  • Keep records up-to-date for insurance certificates and OSHA logs.
  • Additional Administrative Tasks:
  • Manage Adobe signature routing for contracts and documents.

The ideal candidate should have a Bachelor's degree in Business Administration, Marketing, or related field preferred, with 5+ years of experience in sales operations or administrative support, preferably supporting C-suite level. Experience in Construction Management, consulting engineering or tech firms would be an asset. Proficient in Zoho, Microsoft Office Suite, and Google Docs/Sheets, with superior organizational skills and attention to detail, excellent written and verbal communication skills, ability to work collaboratively in a team environment, and willingness to perform tasks outside of normal scope.

At Automated Control Concepts LLC, everyone is welcome. We believe individuals should not be disadvantaged because of their background or identity, but instead should be considered based on their strengths and experience. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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