Medical Records Specialist

1 week ago


Annapolis, Maryland, United States Greater Baltimore Medical Center Healthcare Full time
Job Title: HIM Specialist Program Assistant

Under the supervision of a senior HIM Specialist, the HIM Specialist Program Assistant will maintain accurate and comprehensive medical records, ensuring compliance with federal, state, and company policies and procedures. This role will also provide administrative support to the interdisciplinary team, ensuring seamless communication and collaboration.

Key Responsibilities:
  • Generate and electronically file patient-related information for the medical record, adhering to company policy and regulatory requirements.
  • Prepare mailings to physicians, ensuring timely receipt and return of medical orders.
  • Run Missing Plans of Care and Orders reports, working to obtain missing information and maintain accurate records.
  • Request medical records from doctors' offices, hospitals, facilities, and family members, ensuring timely receipt and processing.
  • Support and attend weekly interdisciplinary team meetings, updating the electronic medical record with team documentation.
  • Prepare all necessary paperwork for re-certifying patients for ongoing care, adhering to regulatory guidelines.
  • Review documentation for quality and accuracy, ensuring compliance with company policies and procedures.
  • Conduct regulatory audits of patient charts, maintaining accurate and up-to-date records.
  • Communicate with pharmacies, mailing and faxing prescriptions written during IDT meetings.
  • Respond to record requests from outside sources and the billing department, coordinating and preparing charts for release.
Requirements:
  • High school diploma, GED, or equivalent.
  • 1 year's customer service or administrative experience; additional education beyond high school may be substituted for experience.
  • Knowledge of medical terminology is preferred.
  • General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar, and basic arithmetic calculations.
  • Ability to multi-task and prioritize in a busy environment.
  • Strong time management skills.
GBMC Values:
  • Respect: Treats others with fairness, kindness, and respect for personal dignity and privacy.
  • Excellence: Meets and/or exceeds customer expectations, actively pursues learning and self-development.
  • Accountability: Sets a positive, professional example for others, takes ownership of problems and does what is needed to solve them.
  • Teamwork: Works cooperatively and collaboratively with others for the success of the team.
  • Ethical Behavior: Demonstrates honesty, integrity, and good judgment, respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers.
  • Results: Embraces change and improvement in the work environment, continuously seeks to improve the quality of products/services.

Pay Range: $16.71 - $26.03

COVID-19 Vaccination: All applicants must be fully vaccinated against Covid-19 or obtain a GBMC-approved medical or religious exemption prior to starting employment at GBMC Healthcare.

Equal Employment Opportunity: GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.



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