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Medical Records Specialist
2 months ago
We are seeking a highly organized and detail-oriented Medical Records Specialist to join our team at the Greater Baltimore Medical Center Healthcare. As a Medical Records Specialist, you will play a critical role in maintaining accurate and up-to-date patient records, ensuring compliance with regulatory requirements, and providing exceptional support to our clinical teams.
Key Responsibilities- Generate and electronically file patient-related information for medical records, adhering to company policy and regulatory requirements.
- Prepare mailings to physicians, ensuring timely receipt and return of medical orders.
- Run Missing Plans of Care and Orders reports, working to obtain missing information and maintain accurate patient records.
- Request medical records from doctors' offices, hospitals, facilities, and family members, as needed.
- Print patient care plans, medication order sheets, and demographic information for patients being transferred to other facilities.
- Support and attend weekly interdisciplinary team meetings, updating the electronic medical record with team documentation.
- Prepare all documentation for IDT members, collecting and entering information into the EMR.
- Prepare necessary paperwork for re-certifying patients for ongoing care, adhering to regulatory guidelines.
- Review documentation for quality and accuracy, maintaining IDT meeting attendance records in Homeworks.
- Conduct regulatory audits of patient charts, reviewing inactive patient medical records and closing records within 30 days of discharge.
- Communicate with pharmacies, mailing/faxing prescriptions written during IDT, and respond to record requests from outside sources and the billing department.
- Identify patient needs and regulatory requirements associated with medical insurance, printing MTM assessment forms for review by Clinical Managers.
- Provide administrative support services, preparing daily reports for the Clinical Manager and gathering data for administrative and statistical reports.
- Respond to phone calls, emails, and mailings in a timely manner, providing coverage for other teams as needed.
- High school diploma, GED, or equivalent required.
- 1 year's customer service or administrative experience; additional education beyond high school may be substituted for experience.
- Knowledge of medical terminology preferred.
- General knowledge of office practices, procedures, and equipment; business English, spelling, punctuation, grammar, and basic arithmetic calculations.
- Ability to use a variety of office software applications, such as word processing, spreadsheets, presentation packages, and database applications.
- Strong communication and organizational skills, with attention to detail and ability to prioritize tasks.
- Respect: Treats others with fairness, kindness, and respect for personal dignity and privacy.
- Excellence: Meets and/or exceeds customer expectations, actively pursues learning and self-development, and pays attention to detail.
- Accountability: Sets a positive, professional example for others, takes ownership of problems, and reports to work regularly and on time.
- Teamwork: Works cooperatively and collaboratively with others for the success of the team, addresses and resolves conflict in a positive way, and acknowledges and celebrates the contribution of others.
- Ethical Behavior: Demonstrates honesty, integrity, and good judgment, respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers.
- Results: Embraces change and improvement in the work environment, continuously seeks to improve the quality of products/services, and achieves results on time by focusing on priorities and managing time efficiently.
Pay Range: $26.03. Final salary offer will be based on the candidate's qualifications, education, experience, and alignment with our organizational needs.
COVID-19 Vaccination: All applicants must be fully vaccinated against Covid-19 or obtain a GBMC-approved medical or religious exemption prior to starting employment at GBMC Healthcare, to include Gilchrist and GBMC Health Partners.
Equal Employment Opportunity: GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.
