Program Assistant

2 months ago

Wilmington, Delaware, United States U.S. VETS Full time
Job Summary

U.S. VETS is seeking a highly organized and detail-oriented Program Assistant to support the organization's mission to provide housing, counseling, career development, and comprehensive support to military veterans and their families.

Key Responsibilities
  • Client Support: Maintain central databases of clients and program information, ensuring compliance with grant-mandated systems.
  • Case Management: Support the Case Management department in maintaining files, preparing for audits, and correcting any deficiencies.
  • Financial Management: Collect and track program rents, including providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff.
  • Cash Management: Collect, reconcile, track, and deposit site cash accounts, money orders, and checks, such as donations received or site store revenue.
  • Supply Chain Management: Monitor and maintain supply inventory, coordinate purchases with approval, submit purchase orders, allocate expenses, and monitor vendor balances.
  • Event Planning: Coordinate with Program staff for requesting supportive service funds to meet client needs, and plan annual and other periodic events for donors, partners, clients, and staff.
  • Administrative Support: Assist with accounting functions, coordinate with Accounts Payable to ensure all deposits and expenses are submitted and posted timely, and assist with grant applications, reports, budget tracking, and billings.
  • Human Resources: Assist with human resources activities, including posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates.
  • Operations Support: Assist supervisors with coordinating staff training and ensuring proper payroll allocations, and maintain the Operations Manual and regular review and update of program and organization policies.
Requirements
  • Bachelor's Degree in Social Services, Accounting, Non-Profit Management, or a related field.
  • Strong computer skills and proficiency in Microsoft Office.
  • Highly organized with attention to detail.
  • Able to work independently and responsibly.
  • Excellent communication skills, both oral and written.
  • Knowledge of veteran issues, homelessness, and local services is a plus.
  • Enthusiasm, positive attitude, team player, flexibility, and creativity.
  • Ability to listen, take direction, and make sound decisions.
  • Ability to organize and implement both short-term and long-term projects and programs.

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