Fleet Operations Specialist
5 days ago
Virtual is seeking a highly organized and detail-oriented Fleet Operations Administrator to join our team. As a key member of our fleet operations department, you will be responsible for ensuring compliance with Federal Motor Carrier Safety Administration (FMCSA) regulations and maintaining accurate records of driver qualifications, vehicle information, and fuel data.
Key Responsibilities:- Provide analysis on fleet-related operational and regulatory data using internal and third-party sources.
- Maintain and ensure compliance of Driver Qualification (DQ) Files in accordance with FMCSA regulations.
- Assist with DataQ's inquiries and submissions.
- Conduct and process Background Checks, communicating compliance with hiring standards to hiring managers.
- Serve as fleet department technology coordinator, working with telematics and electronic toll devices.
- Assist with the development of fleet-related presentations and forecasts.
- Maintain safe practices at all times, including accident reporting and follow-up.
- Assist with yearly vehicle renewals.
- Expedites International Registration Plan (IRP) Licensing, renewals, replacement credentials, and special permitting.
- Researches and communicates changes in state laws and requirements.
- Maintains and ensures data integrity of driver hours, vehicle information, including fuel and mileage data.
- Participates in special projects as assigned.
- Serves as the Company DER (Designated Employer Representative), assisting in setting policy to comply with FMCSA and DOT regulations and guidelines.
- Performs inquiries to the Clearinghouse for CDL holders.
- Must have the ability to communicate effectively with all levels of employees, customers, and vendors.
- Must have organization skills, detail-oriented, and ability to handle multiple priorities to meet required deadlines.
- The ability to work in a fast-paced environment with a high level of attention to detail is required.
- Ability to work independently in a team environment.
- Proficient with Microsoft Office Word, Excel, PowerPoint.
- Must have strong written, verbal communication, and analytical skills.
- Associate's or Bachelor's degree or equivalent work experience.
The Fleet Operations Administrator reports directly to the Director of Fleet Operations.
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