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Director of Asset Management

2 months ago

Milpitas, California, United States Abode Services Full time
About the Role

Abode Services is seeking a highly skilled and experienced professional to fill the position of Director of Asset Management. This role is a key part of our organization's leadership team and will play a critical role in the development and implementation of strategies to preserve and enhance the value and condition of our affordable real estate rental housing properties.

Key Responsibilities
  • Business Planning and Financial Reporting
    • Supervise the completion of asset management business plans and create long-term strategic goals with senior management team.
    • Initiate annual operating budget process for real estate portfolio and perform final review of all property budgets.
    • Evaluate market trends, forecast cash flow, and benchmark these trends against the portfolio.
    • Analyze variances in operating performance against industry benchmarks and develop solutions to structural deficits and disposition of annual surplus/deficits.
    • Ensure completion of investor reporting, distributions, and monitoring of cash and reserve utilization by the asset management team.
  • Operations Oversight
    • Ensure continual program compliance with all LIHTC and other regulatory guidelines.
    • Enhance review of internal and external Property Management performance, assignment of risk-ratings, and preparation of watch-list report narratives.
  • Acquisitions, New Construction, Financing & Design Review Support
    • Review budget and proposed impacts to staffing plan and operating expenses for property acquisitions.
    • Communicate and follow-up on expectations with other cross-functional teams for property development, property management, lease-up, construction management, risk management, welfare exemption filings, and accounting.
    • Lead in loan restructuring requests with support from the Development and Accounting Teams.
    • Participate in design development plans with Development, Property Management, and Resident Services.
  • Capital Improvements & Reserve Draws Administration
    • Establish long-term capital needs plans and preventative maintenance plans with Property Management teams.
    • Coordinate with Regional Facilities Manager, Property Supervisor, Asset Supervisor, and Accounting team on pre-approvals for budgeted long-term capital plan improvements.
  • Relationship Management
    • Build relationships with local partners, including City and County staff, lenders, investors, and the general public in a professional manner.
    • Develop positive working relationships with Internal Partners from other teams through collaboration, proactive communication, and empathy.
  • Year 15 Buyout Planning
    • Deliver low-income housing tax credits to limited partner investors, repay any deferred developer fees, and plan for the exit of investor limited partners for low-income housing tax credit assets at Year 15.
    • Monitor changes in general partner and investor limited partner tax capital accounts for potential exit taxes and cash distribution at dissolution of the limited partnership.
    • Review legal agreements, understand rights with those agreements in consultation with third-party consultants or legal counsel to purchase the limited partner interests or property from investors within the purchase option or right of first refusal (ROFR) period.
  • Insurance Management and Procurement
    • Coordinate oversight and tracking of new and open insurance claims, lawsuits, and track outcomes for investor, lender, and executive leadership review.
    • Partner with Finance and insurance broker to update insured values for the real estate portfolio and establish renewal process with input from asset management team.
    • Ensure the asset management team is monitoring and reviewing warranties and performing annual property inspections.
  • Welfare Tax Exemption
    • Resolve delays with welfare exemption approvals with local County Assessors.
  • Operating Policies, Procedures, Staff Training & Supervision
    • Propose, lead, and draft new operating policies and procedures for the asset management department and coordinate agreements with internal parties.
    • Supervise, organize, direct, and monitor daily activities of asset management team.
    • Train staff on agency procedures and employee protocol.
    • Approve timesheets and time-off requests.
    • Oversee, supervise, and ensure training of asset management department.
Requirements
  • Minimum of six (6) years of professional experience as an Asset Manager or Project Manager in affordable, multi-family housing.
  • Advanced knowledge in spreadsheet tools and word processing for analyzing and communicating information.
  • Strong organizational, detail-oriented, and strong time management skills.
  • Strong ability to represent the interests of the agency, interact with executive-level leadership, interact effectively with a diverse population, and be comfortable building successful collaborative relationships with tenants, staff, and with community and resource building.
  • Strong understanding and belief in Housing First Philosophies.
  • Ability to meet the geographic range of the position.
  • Must have a valid Driver's License and DMV Clearance with access to a reliable vehicle and maintain own auto insurance in accordance with agency requirements.
About Abode Services

Abode Services is a CARF-accredited organization that is committed to diversity and equity. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.

We are an Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.