Project Administrator

2 weeks ago

Richmond, Virginia, United States M.C. Dean, Inc. Full time
Job Summary

We are seeking a highly skilled Project Administrator to join our team at M.C. Dean, Inc. The successful candidate will be responsible for providing administrative support to our project management team, ensuring the smooth execution of projects from proposal to delivery.

Key Responsibilities
  • Collaborate with program management personnel to prepare proposal responses, project deliverables, and project reporting.
  • Maintain proposal, project, and contractual documentation, including contract repositories.
  • Ensure compliance with contract requirements and perform other position-related duties as assigned.
  • Act as the focal point for ongoing issue resolution, including commercial and federal compliance, acceptance, and payment issues.
  • Administer commercial and U.S. Federal contracts based on project milestones, tracking and documenting change orders.
  • Develop and maintain tracking lists for proposal, deliverable, project, and contract management for team reviews and compliance.
  • Ensure team compliance with project and contract requirements, deliverables, and schedule requirements.
  • Assist the Program Manager in preparing monthly reports and other financial reports.
  • Organize project, proposal, and contract meetings and assist in preparing briefs, plans, spreadsheets, and other materials.
  • Prepare documentation for employee permits, security, certification, travel requests.
  • Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
  • Communicate complex information and concepts to audiences with different levels of technical knowledge.
  • Document and accurately capture information from meetings, conversations, and presentations.
  • Research, analyze, and cite reference materials from print and online sources.
  • Design professional document templates for internal and external use.
  • Develop schedules, outlines, and templates for various types of proposal and project documentation.
  • Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
  • Conceptualize graphics, figures, tables, and other presentation techniques to optimize the impact of information provided.
  • Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard/soft copy) per RFP requirements.
Requirements
  • A minimum of 3 years of business experience with proven experience in a technical field.
  • Bachelor's degree in Communications, Business, Education, English, or a related field.
  • Experience in professional writing, editing, and document production required.
  • Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
  • Accuracy and attention to detail.
  • Ability to work independently and resolve practical problems.
  • Must be an effective leader with excellent written and oral communication skills.
  • Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing.
  • Must have strong multitasking skills.
  • Strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
Preferred Skills
  • Microsoft SharePoint, Visio, and Project.
  • Adobe software, including Acrobat Professional, Creative Suite.
  • Federal and DoD contract experience.
  • Some U.S. Government acquisitions experience.
  • Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
  • Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations, and policies.
Work Environment

The successful candidate will be required to work in a fast-paced environment with multiple priorities and deadlines. The position requires strong organizational and communication skills, as well as the ability to work independently and as part of a team.

M.C. Dean, Inc. is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.

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