Payroll Specialist

11 hours ago

Bakersfield, California, United States Kern Community College District Full time
Job Summary

The Kern Community College District is seeking a highly skilled Payroll Specialist to join our team. As a Payroll Specialist, you will be responsible for performing a variety of complex technical tasks in the processing of employee payrolls at the District Office. This includes preparing and processing classified, academic and management (confidential) payrolls, providing guidance to other payroll personnel, and responding to inquiries regarding technical procedures and use of Banner H/R.

Key Responsibilities

Prepare and process payroll input documents
Provide guidance to other payroll personnel
Respond to inquiries regarding technical procedures and use of Banner H/R
Establish schedule for transmitting direct deposit payments for wages to the bank
Coordinate the distribution of payroll warrants
Reconcile direct deposit account
Analyze account deposits and debits
Assemble, tabulate, extend, balance and post District payrolls and related data
Examine payroll transactions for accuracy and completeness
Evaluate discrepancies in payments or records and perform adjustments as required
Post, monitor and audit vacation and sick leave usage
Monitor and adjust employee annual wage statements for overpayments, third party sick pay, and workers' compensation payments
Maintain and update individual payroll records
Audit files for mandatory payroll documents
Earned benefits, voluntary deductions and long-term disability benefits records
Notify colleges to remedy delinquent records
Prepare, submit and monitor the required retirement reports
Compute payment schedule and coding
Audit, compile, calculate and process payments in support of voluntary deductions to various private agencies
Serve as a resource for information regarding these activities
Research and respond to questions regarding District payroll policies and procedures
Prepare responses to court or arbitration-ordered payroll data
Deposit federal and state withholding taxes for employee wages for each payroll processed by the District
Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required
Coordinate the processing of W-2 statements
Annually balance W-2 figures
Provide authorized payroll information to public agencies, loan offices and insurance companies
Verify earnings for employees as requested
Operate a variety of office equipment including a copier, calculator, fax machine and a computer
Research and verify financial and credit balance reports
Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters

Requirements

A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records

Knowledge and Abilities

Knowledge of methods, practices and terminology used in payroll and bookkeeping
Knowledge of applicable Federal, State and local laws, rules and regulations
Knowledge of rules, regulations and procedures of the Public Employees Retirement System (CalPERS) and California State Teachers Retirement System (CalSTRS)
Knowledge of principles and procedures of statistical record-keeping and reporting
Knowledge of basic math
Knowledge of oral and written communications skills
Knowledge of interpersonal skills using tact, patience and courtesy
Knowledge of operation of office equipment including a computer
Knowledge of research methods and report preparation techniques
Ability to perform complex payroll and record-keeping procedures
Ability to research and prepare a variety of payroll related reports
Ability to perform mathematical calculations quickly and accurately
Ability to operate a variety of office equipment including a computer
Ability to maintain accurate and complete records
Ability to prepare, submit and monitor reports to CalSTRS and CalPERS
Ability to interpret and apply laws, rules and regulations related to payroll procedures
Ability to respond to request and inquiries from District employees, government agencies and the public
Ability to communicate effectively both orally and in writing
Ability to establish and maintain cooperative and effective working relationships with others

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