Payroll Specialist

1 day ago

Bakersfield, California, United States Kern Comunity College District Full time
Job Summary

The Kern Community College District is seeking a highly skilled Payroll Specialist to join our team. As a Payroll Specialist, you will be responsible for performing a variety of complex technical tasks in the processing of employee payrolls.

Key Responsibilities
  • Prepare and process classified, academic, and management payrolls
  • Provide guidance to other payroll personnel in the preparation of payroll input documents
  • Respond to inquiries regarding technical procedures and use of Banner H/R
  • Establish schedule for transmitting direct deposit payments for wages to the bank
  • Coordinate the distribution of payroll warrants
  • Reconcile direct deposit accounts
  • Analyze account deposits and debits
  • Assemble, tabulate, extend, balance, and post District payrolls and related data
  • Examine payroll transactions for accuracy and completeness
  • Evaluate discrepancies in payments or records and perform adjustments as required
  • Post, monitor, and audit vacation and sick leave usage
  • Monitor and adjust employee annual wage statements for overpayments, third-party sick pay, and workers' compensation payments
  • Maintain and update individual payroll records
  • Audit files for mandatory payroll documents
  • Prepare, submit, and monitor required retirement reports
  • Compute payment schedule and coding
  • Audit, compile, calculate, and process payments in support of voluntary deductions to various private agencies
  • Research and respond to questions regarding District payroll policies and procedures
  • Prepare responses to court or arbitration-ordered payroll data
  • Deposit federal and state withholding taxes for employee wages for each payroll processed by the District
  • Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies
  • Coordinate the processing of W-2 statements
  • Annually balance W-2 figures
  • Provide authorized payroll information to public agencies, loan offices, and insurance companies
  • Verify earnings for employees as requested
  • Operate a variety of office equipment, including a copier, calculator, fax machine, and computer
  • Research and verify financial and credit balance reports
  • Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters
Requirements
  • A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records
  • Knowledge of methods, practices, and terminology used in payroll and bookkeeping
  • Applicable Federal, State, and local laws, rules, and regulations
  • Rules, regulations, and procedures of the Public Employees Retirement System (CalPERS) and California State Teachers Retirement System (CalSTRS)
  • Principles and procedures of statistical record-keeping and reporting
  • Basic Math
  • Oral and written communications skills
  • Interpersonal skills using tact, patience, and courtesy
  • Operation of office equipment, including a computer
  • Research methods and report preparation techniques
Working Conditions

The Payroll Specialist will work in a fast-paced office environment and will be required to meet deadlines and work under pressure. The successful candidate will have excellent communication and organizational skills and will be able to work effectively in a team environment.

The Kern Community College District offers a competitive salary and benefits package, including health, dental, and vision insurance, life insurance, and long-term disability insurance. The District also offers a robust voluntary benefits selection.

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