Administrative Support Specialist

1 day ago

Houston, Texas, United States Hackbarth Delivery Service Full time

About Us

Hackbarth Delivery Service is a leading Transportation and Logistics company dedicated to delivering exceptional service and products to our valued customers.

We are seeking a highly organized and detail-oriented Warehouse Administrative Assistant to join our team and contribute to our continued success. The successful candidate will perform clerical duties of a routine and recurring nature, including typing, filing, simple posting, and preparation of standard forms.

Main Responsibilities:

  • Utilize Microsoft Office software to compose a diverse range of letters, memos, forms, and reports from handwritten or computer-generated drafts, or verbal instructions.
  • Under close direction, compile data from varied sources and make summary reports as required. Work may involve routine mathematical calculations and tabulations in accordance with established methods.
  • Use and maintain manual and electronic files, search files and records for readily identifiable information, as directed.
  • Implement and manage a tracking system to ensure timely follow-up on reports that necessitate periodic actions.
  • Communicate with drivers/customers on route delays and issues preventing on-time service.
  • Assist drivers with any issues they encounter on the road.
  • Operate and support the maintenance of diverse office machinery, including computers, mailroom equipment, photocopiers, and other standard office devices to facilitate task completion.
  • Sort and distribute mail, replenish office supplies, and file.
  • Respond to telephone inquiries from the public and other city departments when information requested is specifically provided and known, such as from published records, specific deliveries, and procedures.

Requirements:

  • Minimum of associate's degree or high school diploma with 5 years of executive clerical experience.
  • Background in logistics.
  • Strong English composition skills – Spanish-speaking strongly preferred.
  • Excellent typing speed and accuracy.
  • Excellent Excel and Word skills.
  • Highly organized and detail-oriented.
  • Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver's license in state of residence and auto insurance.
  • Work effectively with internal and external individuals, including other professionals in the community.
  • Work effectively as a member of a team.
  • Effectively communicate to various internal and external audiences in both person and through various electronic media.
  • Manage time and work effectively with minimal supervision.
  • Effectively manage multiple priorities simultaneously.
  • Effectively work in a fast-paced environment.

Benefits:

  • Competitive pay $15.00 per hour.
  • Health, dental, and vision insurance.
  • Retirement savings plan.
  • Paid time off and holidays.
  • Professional development opportunities.
  • Rotating Shifts: Monday - Friday 9:00am-5:00pm and 10:00am-6:00pm.

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