Senior Support Assistant

6 days ago


New York, New York, United States Glocap Full time
Glocap Job Opportunity:

We are seeking an experienced Executive Assistant to provide high-level administrative support to a Partner and 2-3 Principals. As an Executive Assistant, you will be responsible for managing calendars, coordinating meetings, traveling arrangements, expense reporting, and maintaining contact lists for assigned professionals. This role requires excellent communication skills, proficiency in MS Office, and the ability to multitask effectively.

The ideal candidate will possess a bachelor's degree, 5-10 years of experience in an administrative or professional support function, preferably in the financial services industry. You will work closely with professionals who value discretion and professionalism, ensuring a seamless work environment and exceeding client expectations.

Key Responsibilities:
- Manage and monitor professionals' calendars to ensure smooth scheduling.
- Coordinate internal and external meetings, arranging catering, registering guests, and IT resources as needed.
- Schedule domestic and international travel, including transportation, accommodations, visas, foreign currency, creating itineraries, etc.
- Process monthly expenses for all supported professionals.
- Prepare presentation books, photocopying, scanning, and binding as required.
- Perform backup responsibilities for other executive assistants during lunch coverage, vacation time, or absences.
- Maintain an efficient filing system for reports, invoices, correspondence, and financial documentation.

Compensation Package: The estimated annual salary for this position is $125,000 - $135,000, reflecting the typical compensation package for an Executive Assistant in the New York City area. In addition to a competitive salary, this role offers a bonus-eligible compensation package and comprehensive benefits.

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