Financial Operations Specialist

1 week ago


San Diego, California, United States NV5 Full time
Billing and Invoicing Expert

At NV5, we are seeking a skilled Billing and Invoicing Expert to join our team. As a key member of our accounting department, you will be responsible for processing sub consultant invoices, obtaining approvals, and updating logs. You will also coordinate with project analysts regarding billing instructions and invoice approvals. Additionally, you will process labor transfers and sub-consultant transfers, create draft invoices for review, and finalize after approvals. Your attention to detail and organizational skills will ensure that all invoices are posted and reconciled with the invoice register. If you have a minimum of an associate's degree in accounting or a similar field, and 1-3 years of experience in an accounting department, we encourage you to apply.

Responsibilities:
  • Process sub consultant invoices - obtain appropriate approvals, enter into accounting system, update logs
  • Coordinate with Project Analyst regarding billing instructions and invoice approvals.
  • Process Labor transfers and sub-consultant transfers
  • Create draft invoices for review, finalize after approvals, copy final invoice for mailing and electronic filing
  • Modify/Void prior period invoices as instructed by Project Analyst, process any necessary changes (reissue, write down, transfer).
  • Ensure all invoices are posted and reconciled with invoice register
  • Assist Project Analysts with opening of new projects or phases
  • Gather reimbursable backup, attach to invoices and answer questions regarding backup if necessary.
  • Maintain period job costing records electronically.

Qualifications:
  • Minimum Associates degree in accounting or similar field.
  • Bachelor's Degree (preferred).
  • Deltek Vision/Vantagepoint experience (preferred).
  • 1-3 years of experience in an accounting department.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

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