Commercial Specialist for Administration

4 days ago


Paris, Texas, United States Phoenix Ventures Full time
Job Summary

Phoenix Ventures is seeking a highly skilled Commercial Specialist for Administration to join our team. As a key member of our administrative department, you will be responsible for managing financial transactions, coordinating conferences and business trips, and providing national and international correspondence and communication.

Key Responsibilities
  • Financial Management: Oversee financial accounting, management, and reimbursement of budget funds, excursion funds, and third-party projects.
  • Conference and Event Coordination: Organize and reimburse conferences, business trips, and congresses, ensuring seamless execution and timely completion.
  • Communication and Correspondence: Provide national and international correspondence and communication, maintaining effective relationships with university internal, national, and international institutions.
  • General Secretarial Tasks: Perform general secretarial duties, including data entry, record-keeping, and administrative support.
Requirements
  • Commercial Training or Experience: Possess commercial training or several years of experience in a related field.
  • Teamwork and Communication Skills: Demonstrate strong teamwork skills, as well as careful, independent, structured, and responsible work habits.
  • Technical Skills: Proficient in all common MS Office products, with excellent German language skills and knowledge of English as a foreign language.
  • Communication and Interpersonal Skills: Possess high communication skills, with the ability to interact effectively with university internal, national, and international institutions.
Desirable Qualifications
  • Professional Experience: Previous experience in the administrative area of a university or a similar organization.
  • Financial and Material Management: Knowledge of electronic financial and material management (HIS-FSV) and university cost and performance accounting.
  • Administrative Project Management: Experience in administrative project management, particularly in managing funds for third-party projects (BMBF, DFG, DAAD, foundations, EU projects, etc.).


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