Safety Support Coordinator

1 week ago

Stockton, California, United States Antonini Enterprises, LLC Full time
Job Summary

This role is responsible for providing administrative and technical support to the Safety Office, working closely with the Safety Supervisor to ensure the smooth operation of the department. The ideal candidate will have excellent communication skills, be able to work independently, and have a strong attention to detail.

Key Responsibilities
  • Assist the Safety Supervisor with data collection, record keeping, and processing of information for accurate safety department records.
  • Participate as a member of the team to support the safety supervisor, driver recruiter, driver trainer, operations department, and human resources department with intake processes for driver applications, previous employer verifications, and other activities to ensure compliance with DOT/FMCSA regulations and company policies.
  • Review applications and ancillary documents for Class A driver applicants, assist in interviews, and hiring process for drivers, complying with Company hire criteria under the direction of the Safety Supervisor and driver supervisor as needed.
  • Review records of current Class 'A' employees and update random pull list, expiration lists, and enter information in company files, both computerized and paper.
  • Answer incoming calls, responding to inquiries as appropriate, take complete and accurate messages, and route calls appropriately.
  • Effectively and professionally communicate with partners, drivers, and other departments in English, verbally and in writing; (communicate verbally and in writing using Spanish language skills, if able).
  • Create new files as needed, organize, update, and maintain filing system within department as directed by the Safety Supervisor, including, but not limited to: a) review & assembling Driver Qualification files per policy; b) Maintain & Monitor Accident & Injury files.
  • Communicate with operations department and satellite terminals as necessary on completion of D.Q. files and documentation for accident/injury reports for Company drivers and as needed for sub-hauler records.
  • Review applicants for Class 'A' drivers, interview, test drive, and hire drivers based on company hire criteria by direction of the Safety Supervisor and independently when needed.
  • Reconcile Drug & Alcohol Invoices, keeping safety supervisor informed of any issues.
  • Accurately prepare periodic reports, as required, in complete and timely manner.
  • Assist operations department with driver log auditing as needed.
  • Assist Safety Supervisor and Driver trainer with all safety functions as needed, including but not limited to: a) assisting as appropriate in over the road tests and driver training, as appropriate (Class A driver only); b) checking in employees; c) making presentations at safety meeting; d) conduct 'tailgate' meetings as directed; perform or assist with orientation and safety training for new drivers and others as needed.
  • Be available as needed to perform 'ride alongs' with drivers to observe driver habits and adherence to safety policies/regulations/driving laws, to report those observations, and to assist in analysis and recommendation for safety and future driver training.
  • Adhere to company policies, procedures, and safety regulations. Use all safety equipment necessary. Report timely any unsafe acts or conditions.
  • Maintain regular and consistent attendance as scheduled.
Requirements
  • Maintain a team approach with minimum supervision while demonstrating an effective ability to make independent decisions, using good judgement.
  • Ability to work without supervision, making independent decisions using good judgement.
  • Maintain professional attitude and appearance consistent with position and responsibilities; handling, all mail, phone calls, and transactions in an efficient and friendly manner.
  • Effectively participates as part of the team, assisting where appropriate and requesting assistance when needed; demonstrates ability to develop and maintain good working relationships with all coworkers, customers, and the general public.
  • Achieve a customer focus by delivering high quality, cost-effective service.
  • Adheres to company policies, procedures, and practices, promoting safety in all activities.
  • Be self-motivated and detail-oriented.
Education and Experience
  • High school diploma, GED, or trade school equivalent, some college preferred.
  • Demonstrated ability to read and understand materials commonly used in the safety job function.
  • Demonstrate strong written and verbal communications skills using English, good grammar, and spelling; Bilingual, Spanish, proficiency preferred.
  • Working knowledge of DOT/FMCSA regulations, preferred but not required.
  • Demonstrate proficiency in basic math skills as needed to perform job duties.
Technical Training
  • Be computer literate with experience in Microsoft Office programs, including Word, Excel, Access, and able to learn and effectively use Company authorized software.
  • Basic knowledge of standard office practices, procedures, and equipment.
  • Possess and maintain valid Class A California driver's license with acceptable record (consistent with Driver Hire and Retention Guidelines); Valid Class C driver's license acceptable only if there is sufficient number of other staff trained and available within the department to perform needed drive tests, 'ride alongs,' and to relieve drivers to meet compliance needs.
Company Description

Antonini Enterprises LLC is part of a group of companies dedicated to serving California's agricultural and general commodity transportation needs since 1926. Each year the trucking companies, Antonini Freight Express, Inc. and Antonini Fruit Express haul more than 110,000 truckloads of agricultural products and general commodities such as canned goods, empty cans, bulk wine, corrugated fiber, steel products, tomatoes, peaches, nuts, grains, and building materials to name a few. These companies operate out of five terminals spanning the San Joaquin Valley.

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