Director of Payroll and Accounts Payable

3 days ago

Brighton, Colorado, United States InsideHigherEd Full time
Job Title: Director of Payroll and Accounts Payable

St. John Fisher University is seeking a highly skilled and experienced Director of Payroll and Accounts Payable to join our team. As a key member of our finance department, you will be responsible for managing all aspects of the University's bi-weekly payroll and weekly accounts payable processes.

Key Responsibilities:
  • Oversee the accuracy and timeliness of bi-weekly payroll and weekly accounts payable processes.
  • Enter payroll deductions for new employees and ongoing changes for existing employees.
  • Create new jobs for all non-student employees.
  • Verify gross to net calculations with each payroll, reviewing employee benefit deductions and bi-weekly wages.
  • Responsible for the electronic transmission of payroll direct deposit data, Federal and State Tax payments.
  • Responsible for Payroll feeding into ERP system – Banner Finance.
  • Provide NYS with required Bio-Demographic information of new employees on a bi-weekly basis.
  • Manage the Flexible Spending Accounts; downloading weekly remittance information, updating the corresponding spreadsheet, and writing the necessary journal entries.
  • Oversees the monthly remittance and reconciliation of the medical, dental, life/dependent insurance, long and short-term disability insurance, voluntary ADD insurance, voluntary critical illness insurance, voluntary identity theft insurance deductions and benefit contributions.
  • Oversees the bi-weekly electronic remittance and reconciliation of retirement plan deductions and benefit contributions. Maintain the bi-weekly reports that support all retirement payments.
  • Reconcile and prepare the Federal and State governmental reports: Quarterly: Federal 941 return, State NYS-45 return with accompanying electronic data, Annually: Federal Employee W-2 and electronically transmit the information to the Social Security Administration.
  • Email and subsequently process employment paperwork to approved new part-time faculty and part-time faculty field supervisors.
  • Maintains employee office address, phone numbers and home departments to populate the University employee directories.
  • Oversee all aspects for the student payroll process.
  • Calculate employee taxable benefits and notify the employees. Process these benefits through the payroll system on a basis that works well for both the University and the employee.
  • Journal entry all tuition remission benefits to the employee department.
  • Each semester maintain the Faculty voting list.
  • Maintain the NYS Unemployment files.
  • Compile all information for the completion of the annual 5500 reports.
  • Annually complete employment surveys; AAUP and employee section of IPEDS.
  • Complete the annual Workmen's Compensation Audit; past year actual and current year estimate.
  • Works closely with the Human Resources Department to ensure efficient processing of payroll and the efficient sharing of information.
  • Creates and maintains Microsoft Access employee data/payroll reports.
  • Reconcile/analyze general ledger accounts for all University benefits.
  • Responsible for maintaining, testing and updating the Position Control, Human Resources and the Employee Self Service modules in Banner HRIS system.
  • Coordinate the Fiscal Year Close procedures for Banner Payroll.
  • Maintains, oversees and updates payroll policies and procedures.
  • Creates the annual salary increase worksheets in conjunction with Human Resources.
  • Participate on Banner Change Control Board
  • Writes or oversees all payroll communications/publications that are forwarded to employees.
Requirements:
  • BS degree in Accounting or Business preferred. Equivalent combination of training and experience is acceptable.
  • 2-3 years minimum directly related experience in Accounting, Payroll and Accounts Payable.
  • Strong analytical, leadership, interpersonal and communication skills.
  • Customer Service Focused.
  • Must maintain confidentiality and be able to react with maturity and flexibility to the demands of the position.
  • Self-motivated, willing to update and/or change procedures to continually improve outcomes, work independently, and be able to prioritize tasks.
  • Previous supervision experience.
  • Notary Public and Established ID.Me account preferred.
Competencies / Skills:
  • Strong written and oral communication; a strong customer service orientation; consensus building skills; as well as a demonstrated ability to work collaboratively in a team environment.
  • Work independently with minimal supervision and exercise professional judgment in carrying out all assigned responsibilities.
Supervision of Employees:
  • Yes
  • Payroll Assistant and Accounts Payable Coordinators
Job Type:
  • Full-time
Work Hours:
  • 35 hours week, 12 months
Minimum Number of References Requested:
  • 2
EEO Statement:
  • It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
  • The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
  • The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone, email ), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security
Work Location:
  • 3690 East Ave., Rochester, NY 14618
FLSA:
  • Exempt
Salary / Hourly Range:
  • $90, $106,000.00 per year
Notes:
  • The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here
Posting Number:
  • S00638P
Desired Start Date:
  • 11/01/2024
Open Until Filled:
  • Yes

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