Department Operations Assistant

1 week ago


Madison, Wisconsin, United States University of Wisconsin Full time
Job Summary

The University of Wisconsin-Madison's Department of Medicine is looking for an Administrative Assistant III to support the faculty recruitment process. This role will involve coordinating meetings, scheduling travel, and maintaining accurate records.

Key Responsibilities
  • Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
  • Provide exceptional customer service as a primary point of contact for individuals and groups.
  • Maintain accurate and detailed records, prepare documents, and review work completed by others.
  • Communicate effectively with various stakeholders, developing and distributing materials as needed.
  • Implement and maintain efficient systems for maintaining electronic and physical records.
Requirements
  • At least two years of administrative experience.
  • Proven ability to plan, organize, and schedule complex events.
  • Experience with travel coordination and booking arrangements.
  • Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.


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