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Event Marketing Specialist

2 months ago

Galveston, Texas, United States Sullivan Environmental Services, Inc. Full time

Join Our Team at Sullivan Environmental Services, Inc.

As an Event Marketing Specialist, you will play a crucial role in managing trade shows and promotional events across the nation, contributing to the strategic growth of our organization. The ideal candidate will be a meticulous and organized individual, adept at coordinating events and supporting the development of marketing materials. A successful applicant will showcase outstanding multitasking skills and efficiently manage a variety of responsibilities.

Key Responsibilities:

  • Oversee trade show registrations, accommodations, logistics, and follow-up activities.
  • Attend trade shows as needed, collaborating with senior management and account representatives.
  • Plan and coordinate event objectives, budgets, timelines, and logistics.
  • Procure supplies, equipment, and rentals, ensuring adherence to quality and branding standards.
  • Obtain product quotes and liaise with preferred vendors.
  • Facilitate sponsorship arrangements and act as a point of contact for vendors regarding event matters.
  • Organize and maintain confirmations for accommodations and shipments, as well as manage booth badges and digital assets for team accessibility.
  • Document logistical processes before and during events; monitor shipments to guarantee timely arrivals.
  • Utilize project management tools to oversee the master event schedule and pipeline.
  • Prepare and distribute marketing materials, including sales presentations and collateral.
  • Employ Customer Relationship Management software to track interactions and foster relationships with leads and clients.
  • Participate in weekly meetings with the marketing team and stakeholders.
  • Perform additional duties as required by the position.
Qualifications:
  • Bachelor's degree with a minimum of 3 years of relevant experience.
  • Strong communication, organizational, customer service, and project management skills.
  • Ability to handle multiple tasks and manage various assignments simultaneously.
  • Exceptional interpersonal skills and a high level of professionalism.
  • Capability to work independently with minimal supervision and meet deadlines.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with Adobe Creative Cloud tools (Photoshop, Illustrator, InDesign) is a plus.
  • Experience with Canva is advantageous.
  • Willingness to travel 30% – 40% of the time.
Physical Requirements:
  • Manual dexterity and visual acuity are essential.
  • Ability to perform repetitive motions and maintain prolonged periods of sitting and standing.
  • Occasional lifting of up to 25 pounds, along with bending and carrying.
Benefits:
  • Safe Harbor 401(k) Plan
  • Health, dental, and vision insurance
  • Company-paid disability and life insurance
  • Voluntary life insurance options
  • Paid sick leave and vacation time
Equal Opportunity Statement:
Sullivan Environmental Services, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other protected class.