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Executive Administrative Assistant

2 months ago

Wilton Manors, Florida, United States City of Wilton Manors, FL Full time
About the Role

The City of Wilton Manors, FL is seeking a highly skilled and experienced Executive Administrative Assistant to join our team. As a key member of our City Manager's Office, you will provide exceptional administrative support to the City Manager and City Commission, ensuring the effectiveness and efficiency of daily administrative operations.

Key Responsibilities
  • Administrative Support: Provide highly accountable, confidential support to the City Manager, including preparing and disseminating information to internal and external entities.
  • Executive Level Support: Work in an executive level capacity to ensure the smooth operation of daily administrative tasks, including coordinating meetings, preparing agendas, and taking minutes.
  • Communication: Communicate effectively with internal and external stakeholders, including City departments, outside agencies, and the public.
  • Record Keeping: Maintain accurate and up-to-date records, including City records, elections data, and other sensitive information.
  • Compliance: Ensure compliance with Florida Statute 112, Code of Ethics for Public Officers and Employees, the Broward County Code of Ethics, and the City's Ethics Code.
  • Team Collaboration: Work collaboratively with executive level staff to ensure the dissemination of information and efficient receipt of responses and reports.
  • Correspondence: Generate correspondence, memos, agendas, minutes, orders, requisitions, ordinances, reports, and other relevant materials as needed.
  • Customer Service: Respond to written and telephone inquiries and complaints, resolving issues personally or acting as liaison to the City Manager.
Requirements
  • Education: Bachelor's Degree from an accredited college or university.
  • Experience: Five (5) years of experience as a Municipal Clerk or Deputy Clerk, or equivalent experience in a related field.
  • Skills: Excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
  • Certifications: Designation as a Certified Municipal Clerk or Master Municipal Clerk by the International Institute for Municipal Clerks, or equivalent certification.
Benefits
  • Vacation: 80-200 hours per year, depending on length of service.
  • Sick and Bereavement Leave: 12 days per year, with unlimited carry-over.
  • Holidays: 11 holidays per year.
  • Personal Days: 2 personal days and 4 executive leave days per year.
  • Insurance: Health, dental, and life insurance, with the City paying 100% of premiums.
  • Tuition Reimbursement: 100% reimbursement of State tuition.
  • Pension: Membership in the Florida Retirement System (FRS) for all new hires.