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Financial Operations Coordinator

2 months ago

Tempe, Arizona, United States Arizona State University Full time

Financial Specialist

Campus: Tempe

Job Overview

Under general supervision, the Financial Specialist is responsible for overseeing the financial operations associated with various departments. Key responsibilities include maintaining, monitoring, and tracking financial transactions, accounts, internal controls, and other tasks as assigned by the unit administrator. This role plays a crucial part in supporting the university's objective of enhancing research funding through effective account management.

Job Family

Finance & Accounting

Department Name

KE Financial Services

Employment Type

Full-Time

Position Overview

This position is not grant funded and is not dependent on future grant funding.

Salary Range

$42,000 per year

Essential Responsibilities

  • Assist in reconciling and maintaining accounts for multiple units within the Knowledge Enterprise.
  • Update and adjust various financial records and logs, including journals and accounting adjustments.
  • Ensure accuracy in amounts and accounting codes on business documents.
  • Balance entries and implement necessary corrections.
  • Conduct weekly verifications of P-Card transactions and reconcile assigned P-Cards.
  • Maintain documentation files for reconciliation purposes.
  • Collaborate with cashiering to process deposits.
  • Support the review and processing of staff reimbursement requests.
  • Assist in processing supplier invoices and payments against active Purchase Orders.
  • Compile routine numerical data for reporting purposes, either manually or through automated reports.
  • Identify areas for process improvement and draft changes to procedures and work instructions.
  • Perform additional responsibilities as assigned.

Minimum Qualifications

A Bachelor's degree in a relevant field and one year of related experience; or an equivalent combination of education and experience that provides comparable knowledge, skills, and abilities.

Desired Qualifications

  • Strong written and verbal communication skills.
  • Ability to understand user needs and requirements.
  • Experience in customer service with high quality standards.
  • Ability to follow supervisor directives effectively.
  • Experience in financial reporting.
  • Proficiency in Microsoft Office (Excel, Word, Outlook).
  • Ability to establish and maintain effective working relationships.

Working Environment

ASU is committed to sustainability, innovation, and employee work-life balance. Flexible work options may be available depending on departmental needs, including:

  • Alternative work schedules, such as four 10-hour workdays or staggered start and stop times.
  • Hybrid work arrangements requiring a minimum of 60% of the workweek at the primary ASU location.
  • Remote work arrangements requiring less than 60% of the workweek at a regularly assigned ASU location.

Standard Working Environment

  • Climate-controlled office setting with extended periods of stationary work.
  • Frequent use of computers and office machinery.
  • Clear communication and accurate information exchange are essential for performing duties.
  • Expected to be responsive to customers and engaged in work production.

Department Statement

ASU has been recognized as the most innovative school in the nation for nine consecutive years, highlighting its commitment to groundbreaking research and partnerships. The Knowledge Enterprise focuses on advancing research, innovation, strategic partnerships, and entrepreneurship. We value diverse backgrounds and perspectives, encouraging applicants from all walks of life.

Benefits

ASU offers a comprehensive benefits package, including health, dental, and vision insurance; life insurance; retirement plans; and tuition reduction for employees and their families.